Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing 2010 - Project 3 resurfacing project.
This project involves the reconstruction and resurfacing of 1 city streets and constructs 42 ADA curb ramps along those streets. The work consists of milling the existing pavement, overlaying with new asphalt concrete, and replacement of curb and sidewalk associated with installing ADA wheelchair ramps. Where warranted, the plan also calls for areas of partial depth pavement repair and such other work as may be necessary to complete the contract.
Streets scheduled to be improved under this contract: High Street from Chittenden Avenue to 180' south of Lane Avenue.
The Division will seek SIT Certification for $690,049.26 when that option is available in 2010.
The estimated Notice to Proceed date is June 14, 2010. The contract length is 120 days from the Notice to Proceed date. The project was let by the Office of Support Services and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 4 bids were received on April 22, 2010 (4 majority) and tabulated on April 23, 2010 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Kokosing Construction Company $721,124.74 Columbus, OH Majority
Strawser Paving Company, Inc. $627,317.51 Columbus, OH Majority
Decker Construction $663,113.42 Columbus, OH Majority
Shelly and Sands, Inc. $665,635.68 Columbus, OH Majority
Award is to be made to Strawser Paving Company, Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company, Inc.
2. CONTRACT COMPLIANCE
Strawser Paving Company, Inc. Contract Compliance number is 31-4412354 and expires 2/06/11.
3. FISCAL IMPACT
Funding for this project is budgeted and available within the 2009 Capital Improvement Budget in the Streets & Highways GO Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to complete this project prior to the arrival of Ohio State students for the 2010 fall schedule.
Title
To authorize the Director of Public Service to enter into contract with Strawser Paving Company, Inc.; and to provide for the payment of construction administration and inspection services, in connection with the Resurfacing 2010 - Project 3 contract; to amend the 2010 CIB; to authorize the transfer of appropriation and cash within the Build America Bonds Fund; to authorize the expenditure of $690,049.26 from the Streets & Highways GO Bonds Fund; and to declare an emergency. ($690,049.26)
Body
WHEREAS, the Division of Design and Construction is responsible for the construction and rehabilitation of roadways within the City of Columbus; and
WHEREAS, it is necessary to enter into contract to provide for the rehabilitation of these City streets as part of the Resurfacing 2010 Project 3 project; and
WHEREAS, bids were received on April 22, 2010, and tabulated on April 23, 2010, for the Resurfacing 2010 - Project 3 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the contract should be awarded immediately so that the work can conclude prior to the arrival of students for the 2010 school year, thereby preserving the public health, peace, property, safety and welfare; now, therefore
now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into contract with Strawser Paving Company, Inc., 1595 Frank Road, Columbus, Ohio, 43223for the construction of the Resurfacing 2010 - Project 3 project in the amount of $627,317.51or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $62,731.75.
Section 2. That the 2010 Capital Improvement Budget authorized by ordinance 0564-2010 be and is hereby amended as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
704 / 530294-100000 / Northland Area Improvements / $334,925.00 (Carryover) / ($226,937.00) (Carryover) / $107,988.00 (Carryover)
746 / 530103-100017 / Arterial Street Rehabilitation - Lockbourne Road - Groveport to SR104 / $238,214.00 (Carryover) / ($189,174.00) (Carryover) / $49,040.00 (Carryover)
746 / 530282-100040 / Resurfacing - Resurfacing 2010 - Project 1 / $3,797,084.00 (Carryover) / ($273,940.00)(Carryover) / $3,523,144.00 (Carryover)
704 / 530282-100042 / Resurfacing - Resurfacing 2010 -- Project 3 / $0.00 (Carryover) / $226,937.00 (Carryover) / $226,937.00 (Carryover)
746 / 530282-100042 / Resurfacing - Resurfacing 2010 -- Project 3 / $0.00 (Carryover) / $463,113.00 (Carryover) / $463,113.00 (Carryover)
Section 3. That the Transfer of cash and appropriation within the Gov'l Build America Bonds Fund be authorized as follows:
Division of Design and Construction, Dept-Div 59-12:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530294-100000 / Northland Area Improvements / 06-6600 / 591261 / $226,936.57
746 / 530103-100017 / Arterial Street Rehabilitation - Lockbourne Road/Groveport to SR104 / 06-6600 / 531317 / $189,173.67
746 / 530282-100040 / Resurfacing - Resurfacing 2010 Project 1 / 06-6600 / 528240 / $273,939.02
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100042 / Resurfacing - Resurfacing 2010 Project 3 / 06-6600 / 742842 / $226,936.57
746 / 530282-100042 / Resurfacing - Resurfacing 2010 Project 3 / 06-6600 / 762842 / $463,112.69
Section 4. That for the purpose of paying the cost of the contract and inspection, the sum of $690,049.26 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways GO Bonds Fund, No 704, and the Build America Bonds Fund, No. 746 for the Division of Design and Construction, Dept.-Div. 59-12 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100042 / Resurfacing - Resurfacing 2010 Project 3 / 06-6631 / 742842 / $226,936.57
746 / 530282-100042 / Resurfacing - Resurfacing 2010 Project 3 / 06-6631 / 762842 / $463,112.69
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.