Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract with S.A. Comunale, Inc. for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division.
The original contract was authorized by Ordinance No. 0800-2014, passed by City Council on April 23, 2014. This ordinance seeks authority for the fourth (4th) and final one-year renewal provision provided for within the original contract. The Department of Finance and Management is pleased with the services provided by this vendor and requests approval to renew the contract per the original terms of the agreement. Prices already established in the contract were used to determine the cost of this modification.
S.A. Comunale Contract Compliance No. 34-1122758, expiration December 21, 2019.
Fiscal Impact: This ordinance authorizes an expenditure of $200,000.00 from the General Fund with S.A. Comunale for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $200,000.00 in the 2018 General Fund Budget. In 2016 and 2017, the Facilities Management Division expended $190,000.00 and $200,000.00 respectively from the General Fund for these services.
Title
To authorize the Finance and Management Director to renew a contract with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division; and to authorize the expenditure of $200,000.00 from the General Fund. ($200,000.00)
Body
WHEREAS, a formal bid was advertised in 2014 for annual smoke and fire alarm testing, inspection and repair and sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division; and
WHEREAS, S.A. Comunale was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, Ordinance No. 0800-2014, passed by City Council on April 23, 2014, authorized the original contract with S.A. Comunale, Inc. for an initial one-year term with four (4) annual renewal options; and
WHEREAS, it is necessary to exercise the fourth (4th) and final one-year renewal provision provided for within the original contract; and
WHEREAS, it is necessary to authorize the Finance and Management Director to renew a contract with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for City-owned facilities under the purview of the Facilities Management Division; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for City-owned facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $200,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.