Explanation
Background:
This ordinance will enable the Finance and Management Director to establish a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding through March 1, 2007, to lease golf cars at the Columbus Municipal Golf Courses.
The Purchasing Office has extablished Universal Term Contract #FL0029247 for the option to lease golf cars. The items will be obtained in accordance with the existing contract. The UTC shall be in effect from January 1, 2006, to and including December 31, 2011. Under the terms and conditions of this contract the City annually renews and funds its lease.
Per this first year of the contract, 225 regular riding carts plus 3 disabled golfer riding cars are leased for three of the seven Columbus Municipal Golf Courses, Airport, Mentel Memorial and Champions. 65.6% of each rental is retained by the City and 34.4% is paid to Textron Golf Turf and Specialty Products. Textron Golf Turf and Specialty Products also maintains the riding cars under the terms of the lease.
The Contract Compliance Number for Textron Golf Turf and Specialty Products is #05-0315468.
Emergency legislation is requested to assure an immediate lease date for this first year of the staggered multi-year schedule.
Fiscal Impact:
$170,000 is required and budgeted in the Golf Course Operations Fund to meet the financial obligation of this contract.
Approximately $330,000 for all seven golf courses was spent in 2005 for golf car rental.
Title
To authorize and direct the Finance and Management Director to set up a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding through March 1, 2007, for golf cars, in accordance with the terms of the Universal Term Contract, to authorize the expenditure of $170,000.00 from the Golf Course Operations Fund, and to declare an emergency. ($170,000.00)
Body
WHEREAS, the Purchasing Office has established a Universal Term Contract for the option to lease riding golf cars; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said purchase order to assure an immediate lease date for this first year of the staggered multi-year schedule; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and he is hereby authorized and directed to set up a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding of the lease through March 1, 2007 for golf cars for the Recreation and Parks Department, in accordance with the terms and conditions of the Universal Term Contract.
Section 2. That the expenditure of $170,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Golf Course Operations Fund, Department Number 51-03, Fund Number 284, as follows, to pay the cost thereof.
Fund Type Items Object Level 3 OCA Code Amount
Operating Golf Car Rental 3305 516021(Airport) $55,000
Operating Golf Car Rental 3305 516062 (Mentel) $55,000
Operating Golf Car Rental 3305 516310 (Champions) $60,000
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.