Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a purchase order with Fyda Freightliner Columbus, Inc. for the purchase of a Tandem Axle Conventional Dump Truck for the Division of Power and Water (Water).
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003316). Twenty (20) vendors (18 MAJ/2 MBE) were solicited and two (2) bids (2 MAJ) were received and opened on July 16, 2009. Center City International was the apparent low bid in the amount of $107,989.00. They, however, did not meet the bid specifications. The second lowest bid received from Fyda Freightliner Columbus, Inc. in the amount of $110,025.00, met specifications and an award is recommended as the lowest responsive, responsible, and best bidder. The bid tabulation is attached for your review. The dump truck has been approved by the City of Columbus, Fleet Management Division.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Fyda Freightliner Columbus, Inc., Contract Compliance Number: 310789102, expires 10/16/2010. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $110,025.00 is budgeted and needed for this purchase.
Expenditures for Equip-Trucks & Other Motorized (6652) in 2008 was $1,397,098.08
Title
To authorize the Director of Finance and Management to enter into a purchase order with Fyda Freightliner Columbus, Inc. for the purchase of a Tandem Axle Conventional Dump Truck for the Division of Power and Water and to authorize the expenditure of $110,025.00 from the Water Operating Fund. ($110,025.00)
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WHEREAS, a Tandem Axle Conventional Dump Truck is required by the Division of Power and Water for its everyday operation; and
WHEREAS, the Purchasing Office opened formal bids on July 16, 2009 for the purchase of an Tandem Axle Conventional Dump Truck for the Division of Power and Water (Water); and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, Fyda Freightliner Columbus, Inc.; and
WHEREAS, a purchase order will be issued by the Finance Department, Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA003316 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Fyda Freightliner Columbus, Inc. for the purchase of an Tandem Axle Conventional Dump Truck for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $110,025.00, or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600, OCA 602730, Object Level l: 06, Object Level 3: 6652.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.