Explanation
1. BACKGROUND
The Department of Public Service, Division of Refuse Collection, has the need to construct a stormwater mitigation and remediation system at 2100 Alum Creek Drive. The Alum Creek facility is exposed to stormwater drainage during rainfall events. Due to the nature of the operations at this specific site - truck storage, maintenance and fueling activities - stormwater runoff could be affected by inadvertent spills. The accumulation of anti-freeze, oil, grease, and hydraulic fluids may result in contamination of stormwater runoff to Alum Creek.
The Department of Public Service entered into contract with Prime Engineering and Architecture, Inc. in 2007, authorized by Ordinance No. 0034-2007, to review existing information and to prepare a plan to mitigate and remediate potential damage caused by stormwater runoff at the Division of Refuse collection facility at 2100 Alum Creek Drive.
It is now necessary to modify this contract to provide additional professional services to complete the design of this project and to provide for necessary consultant services during construction.
This legislation authorizes the Director of Public Service to modify and increase a professional services engineering contract with Prime Engineering & Architecture, Inc. for the Division of Refuse Collection contract for the Alum Creek Stormwater mitigation and remediation project in the amount of $234,763.96.
Work performed to date on this contract includes site visits, meetings with the City, field survey of the site, soil and stormwater sampling and testing, preparation of demolition plans for the existing pulverizer building, site grading plan, site utility plan, presentation of alternative landscaping plans including alternatives for truck washing, investigation of alternatives for treatment of contaminated stormwater and presentation to the City, investigation of alternatives for covering the parking of refuse trucks to eliminate generation of contaminated storm water and presentation to the City, and preparation of draft report covering the above items.
Work to be performed as part of this modification includes but is not limited to:
Phase 1 - Demolition of Existing Trash Pulverizer Building
This phase of the work to be performed by Prime includes review and update of drawings, demolition of fueling station as an alternate item, performance of geotechnical investigation, design for re-grading and resurfacing of parking lots, and coordination with AEP, evaluation and upgrade of transformer capacity, evaluation of existing site lighting to determine reuse possibilities.
Phase 2 - Design of Covered Garage and Truck Wash Bay
This phase of the work to be performed includes:
Design of truck storage garage including geotechnical investigation for foundation system, sprinkler system, oil water separator and trench drains, gas heat, exhaust/ventilation, electrical outlets for each parking stall for block heaters, lightning protection and metal building grounding system, building lighting, guard rails to protect building walls inside and outside, bollards to protect door frames.
Design of a truck wash building including geotechnical investigations, oil interceptor and trench drains, lighting, 2 overhead doors, and bollards to protect door frames.
In addition Prime will prepare and provide preliminary and final construction cost estimate for Phase 1
and Phase 2 work. Prime will pay any fee associated with the City's One-stop review and submit the receipts to
City for reimbursement. The contractor will pay the fee associated with all construction related
permits for this project.
During construction of Phase 1 and 2, Prime will provide site inspector, prepare construction schedule, print bid documents and sell to bidders, assist the City at bid opening, attend and provide consultation at the project's pre-bid and pre-construction meetings and prepare and submit meeting minutes, represent the City at the site during construction of project through Prime's site inspector and through Prime's construction manager at progress meetings, attend progress meetings during construction and prepare and submit field observation reports, respond to contractor Requests for Information (RFI), review submittals and shop drawings, review contractor's pay requests, review material testing results for approval, prepare punch list of items needing completion/correction before close of construction, prepare as-built drawings, obtain available operations manuals from the contractor and submit to City, provide contract administration service for completion of any/all outstanding items during the 1-year warranty period after completion of constriction as required by the City.
The original contract amount was: $140,473.52 (contract# EL006995, ordinance 0034-2007)
This is modification #1: $234,763.96
The total contract amount including this modification is $375,237.48
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Prime Engineering & Architecture, Inc.
2. CONTRACT COMPLIANCE:
Prime Engineering & Architecture, Inc's contract compliance number is 31-1373357 and expires 3/31/2012.
3. FISCAL IMPACT:
Funding for this modification is budgeted and available in the Refuse Collection Division's 2010 Capital Improvement Budget.
4. EMERGENCY DESIGNATION
Emergency action is requested so that this modification can proceed in a timely manner and design of this project can continue.
Title
To authorize the Director of Public Service to execute a professional engineering services contract modification with Prime Engineering & Architecture, Inc. for the design of the Alum Creek Stormwater Mitigation and Remediation Project for the Division of Refuse Collection; to authorize the expenditure of $234,763.96 from the Refuse Collection G.O. Bonds Fund; and to declare an emergency. ($234,763.96)
Body
WHEREAS, there is a need to construct storm mitigation and remediation systems at the Division of Refuse Collection facility at 2100 Alum Creek Drive; and
WHEREAS, City Auditor's Contract No. EL006995 was authorized by Ordinance No. 0034-2007, passed January 25, 2007, executed April 25, 2007 and approved by the City Attorney on May 3, 2007 for the purpose of entering into contract with Prime Engineering and Architecture, Inc for design of the Alum Creek Stormwater Mitigation and Remediation project; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract to increase the scope of the project and provide for professional services during construction; and
WHEREAS, this legislation authorizes the first modification to this contract in the amount of $234,763.96 for the above described professional services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that this modification should be authorized immediately so that the design work may proceed without delay in order that required reconstruction of the stormwater drainage and adjacent improvements can be begin, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to modify and increase an existing contract with Prime Engineering & Architecture, Inc., 3000 Corporate Exchange Drive, Suite 600, Columbus, OH 43231, in an amount not to exceed $234,763.96 for design and construction administration services for the Alum Creek Stormwater Mitigation and Remediation project.
SECTION 2. That the 2011 C.I.B. established by ordinance 0266-2011 be amended as follows due to encumbrance cancellation:
Fund / Project / Project Name / Current C.I.B / Change /C.I.B as Amended
703 / 520004-100005 / Alum Creek Remediation - Facility Improvements (Carryover) / $254,237.00 / $234,763.96 / $489,001.00
SECTION 3. That for the purpose of paying the cost thereof, the sum of $234,763.96 or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 703, the Refuse Collection G.O. Bonds Fund, Department No. 59-02, Division of Refuse Collection, O.L. 01-03 Codes, 06-6682, OCA Code 730405 and Project 520004-100005.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.