Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Elford, Inc. for the renovation the turn-out gear laundry facility from Greenlawn Avenue to the Fire Training Academy on Parsons Avenue. The current turn-out gear laundry facility is located at 270 Greenlawn Avenue. However, the building is being vacated and the boilers are nearly inoperable, making it very difficult and expensive to heat the building. Moving the turn-out gear laundry facility will completely vacate 270 Greenlawn Avenue, which at one time housed fleet maintenance services, Fire air breathing apparatus operations, and some Fire maintenance liaison staff.
The work shall include: extension and connection to existing utilities, concrete foundations and equipment curbs, cold formed metal framing, carpentry, millwork, building insulation, sheet metal flashing, hollow metal doors and frames, hardware, exterior metal siding modifications, interior finishes, plumbing, furniture, fixtures and equipment, lockers, HVAC system, electrical, communications, data and security systems, and removal, moving, set-up, and commissioning of existing laundry equipment.
Formal bids were solicited and thirteen companies submitted bids on November 10, 2009 as follows (1 *MBE, 1 ^FBE):
Elford, Inc. $186,441.00
PK Builders $200,325.00
Gutknecht Construction Company $208,800.00
Williamson Builder, Inc. $210,293.00
Jones Pride Investments, LLC. $212,290.00
Pro con Professional Construction $215,761.00
Good Home Maintenance $216,315.00
^Bomar Construction Company, Inc. $217,580.00
2k General Company $221,000.00
Altman Company $225,000.00
Central Ohio Building $227,890.00
Anderson & Noland Construction $229,900.00
*William M. Patton $230,250.00
The Office of Construction Management recommends the bid award be made to the most responsive, responsible, and best bidder, Elford, Inc.
Emergency action is requested so that needed renovations may be completed as soon as possible to meet the operational needs of the Division of Fire by moving the turn-out gear laundry operation from an unheated, otherwise vacated building. Eventually, 270 Greenlawn will be demolished, thereby saving operating and maintenance expenses.
Elford, Inc. Contract Compliance No. 31-4371060; expiration date April 7, 2011.
Fiscal Impact: This ordinance authorizes an expenditure of $186,441.00 to enter into contract to renovate the turn-out gear laundry facility for the Fire Division. The Division of Fire will provide funding for this project from the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Elford, Inc. for the renovation of the turn-out gear laundry facility for the Fire Division, to authorize the expenditure of $186,441.00 from the Safety Voted Bond Fund; and to declare an emergency. ($186,441.00)
Body
WHEREAS, it is necessary to renovate the turn-out gear laundry facility for the Fire Division, and
WHEREAS, formal bids were solicited and thirteen firms submitted responses. and
WHEREAS, the Office of Construction Management recommends Elford, Inc. as the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Elford, Inc for the renovation of the turn-out gear laundry facility for the Fire Division, so that needed renovations can be completed as soon as possible to meet the operational needs of the Division of Fire, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Elford, Inc. for the renovation of the turn-out gear laundry facility for the Fire Division.
SECTION 2. That the expenditure of $186,441.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Div: 30-04
Fund: 701
Project: 340103
OCA Code: 644559
Object Level: 06
Object Level 03: 6620
Amount: $186,441.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.