Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew a contract with Advizex Technologies for annual software maintenance and support of an information archive system. The original agreement (EL015116) was authorized by ordinance 2525-2013, passed by City Council on December 2, 2013, in award of solicitation SA005020. The original agreement included options to renew for four (4) additional one year terms, by mutual agreement and approval of proper City authorities. This ordinance will authorize the first of four renewals, and provide service for the period December 18, 2014 to December 17, 2015, at a cost of $39,255.00.
The City uses the EMC SourceOne information archive system to more efficiently utilize its data storage infrastructure. Advizex Technologies, through its partnership with EMC, will provide the City with access to EMC technical support services and updated versions of EMC SourceOne software.
FISCAL IMPACT:
Last year (2013), the Department of Technology legislated $321,477.00 (via Ord. 2525-2013) with Advizex Technologies for the implementation of an information archive system. The 2014 cost associated with this legislation for the annual software maintenance and support of the information archive system is $39,255.00. Funds totaling $39,255.00 for this purchase were identified and are available within the Department of Technology, Information Services Division, Internal Service Fund. Including this renewal, the aggregate contract total amount is $360,732.00.
CONTRACT COMPLIANCE:
Vendor Name: Advizex Technologies C.C#/F.I.D#: 37 - 1504931 Expiration: 08/04/2016
Title
To authorize the Director of the Department of Technology to renew a contract with Advizex Technologies for annual software maintenance and support of an information archive system; and to authorize the expenditure of $39,255.00 from the Department of Technology, Information Services Division, Internal Service Fund.($39,255.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew a contract with Advizex Technologies for annual software maintenance and support of an information archive system; and
WHEREAS, the original agreement (EL015116) was authorized by ordinance 2525-2013, passed by City Council on December 2, 2013, in award of solicitation SA005020. The original agreement included options to renew for four (4) additional one year terms, by mutual agreement and approval of proper City authorities; and
WHEREAS, this ordinance will authorize the first of four renewals, and provide service for the period December 18, 2014 to December 17, 2015, at a cost of $39,255.00; and
WHEREAS, the City uses the EMC SourceOne information archive system to more efficiently utilize its data storage infrastructure. Advizex Technologies, through its partnership with EMC, will provide the City with access to EMC technical support services and updated versions of EMC SourceOne software; and
WHEREAS, it is necessary for the Director of the Department of Technology to renew a contract with Advizex Technologies for annual software maintenance and support of an information archive system and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, is authorized to renew a contract with Advizex Technologies for annual software maintenance and support of an information archive system. This ordinance will authorize the first of four renewals, and provide service for the coverage term period from December 18, 2014 through December 17, 2015, at a cost of $39,255.00.
SECTION 2: That the expenditure of $39,255.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Internal Service Fund, is hereby authorized as follows:
Dept./Div.: 47-02| Fund: 514| Sub-fund: 001| OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $ 39,255.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest time period allowed by law.