Explanation
Background: This ordinance authorizes the Franklin County Municipal Court Clerk to enter into the first year of three-year contract with Sterling Data Center LLC for remote data back up recovery services for the Clerk's Courtview and Dell server databases. This service will provide the Clerk with near " real time" back up, quicker recovery from data loss, and a more comprehensive disaster recovery system for viable data restoral.
Bid Information: On June 6, 2006, the Franklin County Municipal Court Clerk solicited requests for proposals (RFP) for remote data back-up recovery services. The solicitation (SA002059) closed on June 20, 2006. Proposals were received from five companies and reviewed by a committee of three in accordance with the Columbus City Code, section 329.14. In agreement with the committee, the Director awarded the bid to Sterling Data Center LLC, the best bidder with the lowest cost per gigebit.
Emergency: This ordinance is being submitted as an emergency measure to meet the immediate needs of the Franklin County Municipal Court Clerk's office for a more comprehensive disaster recovery system for the Clerk 's databases.
Fiscal Impact: The cost of $34,200.00 for the first year is available within the Franklin County Municipal Court Clerk's computer fund 2006 budget.
Contract Compliance Number: Sterling Data Center LLC: 33-1083182 - Expiration Date: 8/4/2007
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize and direct the Franklin County Municipal Clerk to enter into the first year of a three year contract with Sterling Data Center LLC; to authorize an expenditure up to $34,200.00 from the Franklin County Municipal Court Clerk's computer fund; and to declare an emergency. ($34,200.00)
Body
Whereas, the Franklin County Municipal Court Clerk advertised and solicited formal bids on June 6, 2006 and selected Sterling Data Center LLC, the best bidder; and
Whereas, there is an immediate need to purchase remote data back up recovery services for the Franklin County Municipal Court Clerk's databases for a more comprehensive disaster recovery system for viable data restoral, thus this ordinance is being submitted as an emergency measure; and
Whereas, an emergency exists in the usual daily operations of the Franklin County Municipal Court Clerk's office in that it is immediately necessary to enter into contract with Sterling Data Center, LLC thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. The Franklin County Municipal Court Clerk and is hereby authorized to enter into contract with Sterling Data Center LLC for the purchase of remote data back-up recovery services for the Clerk's Courtview and Dell server databases.
Section 2. That the contracts were awarded pursuant to the provisions of Columbus City Code, section 329.14.
Section 3. That for paying the cost thereof, the sum of $34,200.00 or so much thereof as may be needed is hereby authorized to be expended from the Franklin County Municipal Court computer fund, fund number 227; organization 2601, subfund 002, oca code 260208, object level 1 - 03, object level 3 - 3336, $34,200.00.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measurer and shall take in effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.