Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #2) a professional engineering agreement with Stantec Consulting Services, Inc. for the Big Walnut Trunk Extension Phase 2 Project, CIP number 650033-100002. This project will design the final extension of the Big Walnut Sanitary Trunk Sewer north of Central College Road and east of Hoover Reservoir. This project will provide sanitary sewer service for the rapidly developing area between Hoover Reservoir and New Albany, north of State Route 161. To date, Stantec has completed the initial field reconnaissance, initial rock test bores, developed preliminary alignment alternatives based on the land use changes and anticipated densities within the tributary area and the draft design report. They will continue the above work to better refine our options and alternatives in the interim.
This modification will provide funding for the detailed design, specifications, contract documents, Geotechnical Baseline Report (GBR) and other reports required for the construction of the Big Walnut Trunk Sewer Extension Phase 2 from its existing 72-inch terminus. It is anticipated that the project will begin upstream of the existing Shaft #4 and will proceed generally in a northerly direction towards Lee Road and then in an easterly direction along Walnut Street to the vicinity of Harlem Road as shown on Exhibit E from the Big Walnut Sanitary Trunk Extension Part 6F1, Final Design Report version 3.0 as prepared September 2000 by Dodson Stilson. The design contract will be broken into multiple phases and will be modified for each phase. There will also be a future modification for engineering services during construction.
1.1 Modification Information: Amount of additional funds: $2,839,941.18
Original Contract: $1,241,262.13
Design Modification #1 $1,071,635.19
Design Modification #2 (Current) $2,839,941.18
Total to Date: $5,152,838.50
Construction Services Mod #1 $1,000,000.00
Construction Services Mod #2 $1,000,000.00
Projected Total $7,152,838.50
1.2 Reasons additional goods/services could not be foreseen:
This is a planned modification.
1.3 Reason other procurement processes are not used:
This Modification is a yearly extension of the original contract, as originally planned.
1.4 How cost of modification was determined:
The cost was determined by using the best knowledge about anticipated work during the time period covered by this Modification.
2. THE PROJECT TIMELINE: It is anticipated that the modification contract documents will be signed in late January or early February of 2017. It is expected to take 3 years to complete the design of the project once the final alignment has been decided. There will be at least 3 more contract modifications during the course of the project.
Once design is completed it is anticipated that construction will take approximately 3 years to complete.
3. EMERGENCY DESIGNATION: Emergency legislation is not being requested at this time.
4. CONTRACT COMPLIANCE NO: 11-2167170 | MAJ | EXP. 09/10/2017 | Vendor #: 000462
5. ECONOMIC IMPACT: This project will extend the reach of the Big Walnut Trunk to its full build out capacity and will allow the City of Columbus to extend its service area thus creating additional utility and tax base. It will also allow for future developments and extensions of sanitary sewers into new or existing neighborhoods that would have previously had to utilize a home sewage treatment system. This will increase runoff and ground water quality for the region.
6. FISCAL IMPACT: This ordinance authorizes the expenditure of $2,839,941.18 from the Sanitary the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109.
Title
To authorize the Director of Public Utilities to modify a professional engineering services agreement with Stantec Consulting Services, Inc. for the Division of Sewerage and Drainage for the Big Walnut Trunk Extension Phase 2 project; to authorize the expenditure of up to $2,839,941.18 from the Sanitary Sewer General Obligation (G.O.) Bond Fund. ($2,839,941.18)
Body
WHEREAS, it is necessary to authorize the Department of Public Utilities to enter into a planned modification (Mod #2) for the Big Walnut Trunk Extension Phase 2 project with Stantec Consulting Services, Inc.; and
WHEREAS, Contract No. EL016486 was authorized by Ordinance No. 1976-2014, as passed by the Columbus City Council on October 20, 2014; executed by the Director on December 04, 2014; approved by the City Attorney on December 9, 2014; and in the amount of $1,241,262.13; and
WHEREAS, Contract No. PO 001178 was authorized by Ordinance No. 2668-2015, as passed by the Columbus City Council on November 23, 2015; executed by the Director on February 14, 2016; approved by the City Attorney on February 17, 2016 in the amount of $1,071,635.19; and
WHEREAS, it is necessary to authorize the expenditure of up to $2,839,941.18 from the Sanitary Sewer System GO Bond Fund, Fund 6109; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a planned contract modification (Mod #2) professional engineering services agreement with Stantec Consulting Services, Inc. for the Big Walnut Trunk Extension Phase 2 Project, at the earliest practical date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Utilities is hereby authorized to modify (Mod #2) the professional engineering services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 500, Columbus, Ohio, 43204, for the Big Walnut Trunk Extension Phase 2 project, in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities is hereby authorized to expend up to $2,839,941.18 from the Sanitary Sewer General Obligation Bond Fund for the General Engineering Services Project | Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 3. That the said firm, Stantec Consulting Services, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That the Director of Public Utilities is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.