Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract with Crane 1 Services, Inc. to provide Crane and Hoist Maintenance Services for various Divisions of the Department of Public Utilities, FEM Project No. 1402.4. Current facilities to be serviced are Division of Sewerage and Drainage facilities. This is a contract for the annual inspection, certification, submittal of an annual report discussing the findings of inspections, and needed maintenance and repairs or replacement of the approximately 141 cranes and hoists, and a number of hoisting appurtenances, all in use in the facilities of the Division of Sewerage and Drainage. This specialized work is needed to provide safety-rated operational equipment at our maintenance and process facilities. Additional Department of Public Utilities facilities may be added in the future.
The Department of Public Utilities advertised and solicited competitive bids in accordance with relevant provisions of Columbus City Code Chapter 329 (Solicitation SA005621). Sixty-one (61) vendors (59 MAJ, 1 M1A, 1 F1) were solicited and one (1) bid (1 MAJ) was received and opened on December 17, 2014. The bid from Crane 1 Services, Inc. is recommended for an award, as the lowest, responsive and responsible bid received. Their bid amount was $81,620.00. The recommended award amount for the initial year of this contract is $81,620.00. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. The contract is for one (1) year with the option to renew for three (3) additional years, on a year to year basis upon mutual agreement, budgeted funds and approval by Columbus City Council.
SUPPLIER: Crane 1 Services, Inc. (20-8314375), expires February 4, 2016.
Crane 1 Services, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $81,620.00 is budgeted and available for this contract. The contract amount will be utilized to provide services under this contract for the various Division of Sewerage and Drainage facilities.
Prior Year Expenditures from Sewerage System Operating Fund
2014 - $53,448.26
2013 - $63,146.73
Title
To authorize the Director of Public Utilities to enter into a contract with Crane 1 Services, Inc. to provide Crane and Hoist Maintenance Services for the Department of Public Utilities, and to authorize the expenditure of $81,620.00 from the Sewer Systems Operating Fund. ($81,620.00)
Body
WHEREAS, a need exists in the Department of Public Utilities for Crane and Hoist Maintenance Services; and
WHEREAS, bids were received and tabulated by the Department of Public Utilities on December 17, 2014, Solicitation SA005621, for Crane and Hoist Maintenance Services for the Department of Public Utilities, FEM Project No. 1402.4; and
WHEREAS, a contract is being established with Crane 1 Services, Inc. based upon the lowest, responsive, responsible and best bid received; and
WHEREAS, the contract amount will be utilized to provide services under this contract for the various Division of Sewerage and Drainage facilities; and
WHEREAS, additional Department of Public Utilities facilities may be added in the future; and
WHEREAS, the contract is for a period of one (1) year from the date of execution by the City of Columbus, with the option to renew for three (3) additional years, on a year to year basis upon mutual agreement, budgeted funds, and approval by Columbus City Council; and
WHEREAS, if unforseen issues or difficulties are encountered that would require additional funding, a modification would be requested; and
WHEREAS, the Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a contract with Crane 1 Services, Inc. for Crane and Hoist Maintenance Services for the Department of Public Utilities, FEM Project No. 1402.4, at the earliest possible date for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for Crane and Hoist Maintenance Services for the various Divisions of the Department of Public Utilities, FEM Project No. 1402.4, in the amount of $81,620.00 with Crane 1 Services, Inc., 2350 Refugee Park, Columbus, Ohio 43207 for a period of one (1) year from the date of execution with the option to renew for three (3) additional years, on a year to year basis upon mutual agreement, budgeted funds, and approval by Columbus City Council. If unforseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of the Department of Public Utilities, and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $81,620.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract, as follows:
OCA: 605378
Object Level 1: 03
Object Level 03: 3372
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.