Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with CDM Smith Inc. for professional engineering services for the Waste Water Treat Facilities I&C Integration and Programming Team project. The basic services to be provided under this Agreement are professional engineering and technical services necessary to execute the scope of work, as listed in this RFP, associated with the DPU's SCADA, Telemetry, and Process Control Systems.
The Scope of Work for this project will consist of the following tasks: Project Management; Project Development Assistance; Project Integration;
Project Integration to Servers; Intra-Site Integration; Daily Engineering and Technical Support; and Training.
The contract will be established as a lump sum allowance, the DPU Contract Administrator will issue a Request for Proposal for each requested task. Once the Manager and the City Contract Administrator agree upon a scope of work and the numbers of hours per task the cost will be deducted from the contract lump sum.
The timeline for this contract is for the initial contract award in 2013; with three annual modifications anticipated in 2014, 2015, and 2016. The projected contract end date is for late 2016 or early 2017.
2013 Original Contract (current) $349,988.00
2014 Future Modification #1 $500,000.00
2015 Future Modification #2 $500,000.00
2016 Future Modification #3 $500,000.00
Estimated Total $1,849,988.00
2. PROCUREMENT: CDM Smith Inc. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14. CDM Smith Inc. was the only firm to submit a. Upon review using criteria based on the proposal quality, experience of the team's personnel, experience of the prime contractor, and local workforce, CDM Smith Inc. was awarded the contract.
3. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
4. CONTRACT COMPIANCE NO: 04-2473650 | MAJ | Exp. 05/23/2014
5. ECONOMIC IMPACT: There is no economic impact anticipated at this time.
6. FISCAL IMPACT: This legislation authorizes the expenditure of $349,988.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with CDM Smith Inc. for the Division of Sewerage and Drainage for the Waste Water Treatment Facilities I&C Integration and Programming Team project; and to expend up to $349,988.00 from the Sanitary Sewer General Obligation Bond Fund. ($349,988.00).
Body
WHEREAS, In accordance with the provisions of Section 329.14 of the Columbus City Codes, the one respondent to the advertised RFP was received and opened on December 3rd , 2012 at the office of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage's review committee after careful review and consideration recommended that the agreement award for the WWTFs Facilities I&C Integration and Programming Team project be made to CDM Smith Inc.; and
WHEREAS, a total expenditure of up to $349,988.00 from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a professional engineering services agreement with CDM Smith for the WWTFs Facilities I&C Integration and Programming Team project, at the earliest practical date for the preservation of the public health, peace, property, safety, and; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services agreement with CDM Smith Inc., 8800 Lyra Drive, Suite 500, Columbus, Ohio 43240, for the WWTFs Facilities I&C Integration and Programming Team project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities be and hereby is authorized to expend up to $349,988.00 from the Sanitary Sewer General Obligation Bond Fund into the WWTFs Facilities I&C Integration and Programming Team project | Fund 664 | Div. 60-05 | Proj. 650348-100003 | 643583 | Object Level Three 6676.
SECTION 3. That the said firm, CDM Smith Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.