Explanation
Background: This ordinance authorizes and directs the Director of Recreation and Parks to accept a grant from the Ohio Department of Education, appropriate funds to Recreation and Parks Grant Fund 286, enter into contract with Columbus City Schools for the operation of the 2013 Summer Food Service Program, and authorize the expenditure of the funds to Columbus City Schools. The Summer Food Service Program is administered by the U.S. Department of Agriculture through the Ohio Department of Education. The program provides nutritionally-balanced breakfasts, lunches and snacks to qualified children in need during the summer months. The program will serve approximately 160,000 breakfast meals, 340,000 lunch meals and 30,000 snacks. Thousands of children will be served through this program at over 190 sites throughout the greater Columbus area.
Emergency legislation is required so that the contract can be in place for the beginning of this program on June 3, 2013.
The Contract compliance number for Columbus City Schools is: 31-6400416.
Fiscal Impact:
$2,068,856.00 is required and budgeted in the Recreation and Parks Grant Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to accept a grant from the Ohio Department of Education in the amount of $2,068,856.00 for the 2013 Summer Food Program; to authorize the appropriation of $2,068,856.00 to the Recreation and Parks Grant Fund 286; to enter into an agreement with Columbus City Schools to implement the Summer Food Program; to authorize the expenditure of $1,900,000.00 from the Recreation and Parks Grant Fund 286; and to declare an emergency. ($1,900,000.00)
Body
WHEREAS, the Ohio Department of Education has awarded the city of Columbus a grant for the 2013 Summer Food Service program; and
WHEREAS, the contract for the 2013 Summer Food Service program will be awarded to Columbus City Schools in compliance with Section 329.02 of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so payment can be made in a timely manner and the program can begin June 3, 2013 for the immediate preservation of the public health, peace, property and safety; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to accept a grant from the Ohio Department of Education in the amount of $2,068,856.00;
SECTION 2. That from the unappropriated monies in the Recreation and parks Grant fund 286, and from all monies estimated to come into said fund from any and all sources during the grant period and upon receipt of an executed grant agreement, the sum of $2,068,856.00 and any other eligible interest earned during the grant period is hereby appropriated to the Recreation and Parks Department as follows:
Grant Title Fund No. O. L. 3 OCA Code Amount
2013 Summer Food Program 286 1112 511305 107,670.00
2013 Summer Food Program 286 1120 511305 4,420.00
2013 Summer Food Program 286 1160 511305 10,314.00
2013 Summer Food Program 286 1171 511305 1,068.00
2013 Summer Food Program 286 1173 511305 3,684.00
2013 Summer Food Program 286 2201 511305 6,000.00
2013 Summer Food Program 286 3329 511305 15,000.00
2013 Summer Food Program 286 3337 511305 1,900,000.00
2013 Summer Food Program 286 3372 511305 19,200.00
2013 Summer Food Program 286 3408 511305 1,500.00
TOTAL APPROPRIATION $2,068,856.00
SECTION 3. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into a contract with Columbus City Schools to manage the 2013 Summer Food Service Program in accordance with the specifications on file in the Recreation and Parks Department, and upon receipt of an executed grant agreement.
SECTION 4. That the expenditure of $1,900,000.00 or so much thereof as may be necessary, be and is hereby authorized from Recreation and Parks Grant Fund No. 286, Dept. 51-01, as follows, to pay the cost thereof.
Fund Type Grant No. Object Level 3 OCA Code Amount
Grant 511305 3337 511305 $1,900,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies bay be transferred back to the City fund from which it originated in accordance with all applicable grant agreements.
SECTION 7. Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.