Explanation
1. BACKGROUND
This ordinance authorizes the Director of Columbus Water and Power to enter into a professional engineering services contract awarded through the City’s Request for Proposal process with Brown and Caldwell, for the Overall Engineering Consultant Services for the Wastewater Treatment Facilities Upgrade - General Program #6, CIP 650360-100004, in an amount up to $1,200,000.00.
The Division of Water Reclamation owns and maintains over 200 buildings ranging in age from over 100 years old to current construction. Regular replacement and rehabilitation of building systems, including roofs, building facades, HVAC, plumbing, alarm, and lighting are necessary to keep the buildings in safe, compliant, and effective working order. The basic services to be provided under this Agreement are professional engineering services necessary for Overall Engineering Consultant Services for the Wastewater Treatment Facilities Upgrade - General Program #6. Overall Engineering Consultant Services are necessary to provide technical and engineering assistance to the City and its design professionals in the planning and coordination of work.
Community Planning Area: 99 - Citywide
TIMELINE & FUTURE MODIFICATION(S):
The contract is expected to begin in January 2027 and receive annual renewals in 2028, 2029, and 2030. The information provided assists and guides the City in decision making on environmental issues. The contract is task based and the type and extent of work will vary by task. The contract will continue until the task is completed and accepted by Columbus Water and Power.
ESTIMATED COST OF PROJECT:
The original contract amount will be $1,200,000.00. Three additional contract modifications are anticipated currently.
Cost summary:
Original Contract (current) $1,200,000
Proposed Modification 1 (future) $1,200,000
Proposed Modification 2 (future) $1,200,000
Proposed Modification 3 (future) $1,200,000
Estimated Contract Total $4,800,000
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The project provides many metrics on various environmental factors that are noted in the work to be performed. The information provided assists and guides the City in decision making on environmental issues. These decisions have a direct impact on the capital improvement program budget amounts and scheduling to address the environmental needs. No community outreach is considered for this project.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites and opened July 24, 2026. One proposal was received:
Name CC Number Exp. Date City/State Status
Brown and Caldwell CC-010815 10/3/2027 Columbus, OH MAJ
An evaluation committee reviewed the proposal and recommended that the Overall Engineering Consultant Services for the Wastewater Treatment Facilities Upgrade - General Program #6 project be awarded to Brown and Caldwell.
Brown and Caldwell’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
Brown and Caldwell’s contract compliance number is CC-010815 and expires on 10/3/2027.
As part of their proposal, Brown and Caldwell has proposed the following seven subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Burgess & Niple Columbus, Ohio MAJ
Hazen & Sawyer Columbus, Ohio MAJ
AECOM Columbus, Ohio MAJ
DLZ Columbus, Ohio MBE
Resource International Columbus, Ohio WBE
Dynotec Columbus, Ohio MBE
Osborn Engineering Cleveland. Ohio MAJ
The certification of the above-listed companies was in good standing at the time the contract was awarded.
5. FISCAL IMPACT
A transfer of cash is needed within the Sanitary Bond Fund, Fund 6109, to align cash with the proper project. An expenditure of up to $1,200,000.00 from the Sanitary Bond Fund, Fund 6109, is needed to pay for the project.
Title
To authorize the Director of Columbus Water and Power to enter into a professional engineering services contract with Brown and Caldwell, for the Overall Engineering Consultant Services for the Wastewater Treatment Facilities Upgrade - General Program #6; to authorize a transfer of cash and appropriation within the Sanitary Bond Fund; and to authorize an expenditure up to $1,200,000.00 from the Sanitary Bond Fund. ($1,200,000.00)
Body
WHEREAS, Columbus Water and Power is engaged in the Overall Engineering Consultant Services for the Wastewater Treatment Facilities Upgrade - General Program #6 project; and
WHEREAS, a Request for Proposals (RFP) was formally advertised on the Vendor Services and Bonfire websites and opened July 24, 2026; and
WHEREAS, one proposal for the Overall Engineering Consultant Services for the Wastewater Treatment Facilities Upgrade - General Program #6 Project was received in response to the RFP; and
WHEREAS, the evaluation committee reviewed the proposal and recommended the contract be awarded to Brown and Caldwell; and
WHEREAS, a transfer of cash is necessary within the Sanitary Bond Fund, Fund 6109, up to $1,200,000.00 to align cash with the proper project; and
WHEREAS, it is necessary to expend funds from the Sanitary Bond Fund, Fund 6109, up to $1,200,000.00 to pay for the project; and
WHEREAS, it is necessary in the daily operation of Columbus Water and Power to authorize the Director of Columbus Water and Power to enter into a professional engineering services agreement with Brown and Caldwell for the Overall Engineering Consultant Services for the Wastewater Treatment Facilities Upgrade - General Program #6; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Columbus Water and Power is hereby authorized to enter into a professional engineering services agreement for the Overall Engineering Consultant Services for the Wastewater Treatment Facilities Upgrade - General Program #6 Project with Brown and Caldwell, 445 Hutchinson Avenue, Sute 540, Columbus, OH 43235, for an amount up to $1,200,000.00, in accordance with the terms and conditions of the contract on file in Columbus Water and Power.
SECTION 2. That a transfer of $1,200,000.00, or so much thereof as may be needed, is hereby authorized in the Sanitary Bond Fund, Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $1,200,000.00, or so much thereof as may be needed, is hereby authorized in the Sanitary Bond Fund, Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.