Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract for the Facilities Management Division with Air Force One, Inc. in the amount of $37,670.00 for a full service maintenance agreement covering forty-one variable speed drives for the period April 1, 2006 through March 31, 2007. The contract renewal is the third of four possible renewal options. This contract was bid on April 8, 2003, and originally authorized by Ordinance 1031-2003, passed July 23, 2003.
Emergency action is requested so that variable speed drives may be maintained without interruption. Variable speed drives are an integral part of HVAC systems.
Fiscal Impact: The Facilities Management Division budgeted $40,000.00 in 2006 for a maintenance agreement covering variable speed drives. The Division spent $36,750.00 in 2005 for this contract. In 2004, the Division spent $19,900.00 covering an eight-month period. Air Force One, Inc. Contract Compliance Number 31-1108651, exp. 02/22/2008.
Title
To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Air Force One, Inc. for a full service maintenance agreement covering forty-one variable speed drives; to authorize the expenditure of $37,670.00 from the General Fund, and to declare an emergency. ($37,670.00)
Body
WHEREAS, the Facilities Management Division originally solicited bids on April 8, 2003, for a full service maintenance agreement covering variable speed drives; and
WHEREAS, the Facilities Management Division recommended Air Force One, Inc. as the most responsive and responsible bidder; and
WHEREAS, Ordinance No. 1031-2003, passed by Council on July 23, 2003, authorized the original contract for the Facilities Management Division with Air Force One, Inc. for a full service maintenance agreement covering variable speed drives; and
WHEREAS, the Facilities Management Division respectfully requests to extend the contract with Air Force One, Inc. for one year beginning April 1, 2006; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with Air Force One, Inc. for a full service maintenance agreement for variable speed drives, to ensure the maintenance of variable speed drives without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to extend a contract with Air Force One, Inc. for a full service maintenance agreement for variable speed drives from April 1, 2006, through March 31, 2007.
SECTION 2. That the expenditure of $37,670.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $37,670.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.