Explanation
BACKGROUND: This ordinance is to modify a Universal Term Contract (FL003623) with Itron, Inc. (TIN: 911011792) in order to add additional required equipment, software and maintenance that were not a part of the original agreement. The Public Utilities Department, Division of Water, uses this contract to purchase water meter reading equipment and related software and maintenance. The new equipment and the software are upgrades to the current products in use on the contract. Itron is the sole source provider of this equipment and software.
1. Amount of additional funds: No additional funds are necessary to modify the contract.
2. Reason additional needs were not foreseen: It was just recently determined that it is necessary to purchase upgraded equipment to replace existing obsolete equipment. The upgraded equipment is not currently listed on the contract. Additional software and maintenance is also needed to operate the meter reading system.
3. Reason other procurement processes not used: Itron is the sole source provider for the equipment, software and services. It is necessary to purchase Itron products only due to the water meter reading system currently in use.
4. How cost was determined: Prices for the new equipment and software was obtained through quotes from Itron. Upgraded equipment costs will most likely be less than the old equipment. The software and maintenance is based on standard pricing.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: No additional monies are required to modify the option contract. The Public Utilities Department, Division of Water must set aside their own funding for their estimated expenditures.
In order to maintain an uninterrupted supply of services to the Water Division through this Universal Term Contract and open Purchase Orders, this ordinance is being submitted as an emergency.
Title
To modify the Water Meter Reading Equipment, Software and Services Universal Term Contract with Itron, Inc. to add upgraded equipment, software and maintenance to the contract and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established contract FL003623 with Itron, Inc. for the Department of Public Utilities in order to purchase of water meter reading equipment, software and maintenance; and
WHEREAS, it was recently determined that it is necessary to purchase upgraded equipment and additional software and maintenance from Itron through this contract in order to maintain the water meter reading services, and Itron is the sole source provider for the equipment, software and maintenance; and
WHEREAS, FL003623 for the purchase of water meter reading equipment, software and maintenance does not currently allow for the purchase of the upgraded equipment and new software, it is necessary to modify FL003623 in order to add the additional items to the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance/Purchasing Office in that it is immediately necessary to modify FL003623 with Itron, Inc., thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify FL003623 with Itron, Inc., to add upgraded equipment, software and maintenance in accordance with the modification agreed to by both Itron and the City.
SECTION 2. That Itron, Inc., is the sole source provider of meter reading equipment, software and maintenance for the Department of Public Utilities due to the meter reading system currently in use.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor.