Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with SimplexGrinnell to design and install five neighborhood safety camera systems as part of a comprehensive approach to preventing and fighting crime in Columbus neighborhoods. In addition, this ordinance will authorize the Public Safety Director to enter into contract with American Electric Power (AEP) in the amount of $70,000.00 for pre-engineering and make-ready work for the camera system.
The five neighborhoods chosen for the installation of safety cameras are: Hilltop, Livingston Avenue, Mt. Vernon, Weinland Park, and Linden.
SimplexGrinnell was one of seven vendors that responded to the RFSQ (SA003813) on January 27, 2011 and was one of five offerors pre-qualified by the evaluation committee to submit a formal proposal on April 7, 2011. Proposals were received and evaluated in accordance with section 329.13 of the City Code.
The five firms invited to submit proposals on April 7th were:
SimplexGrinnell
Let's Think Wireless, LLC
Johnson Controls, Inc.
Siemens Industry Inc.
Motorola Solutions, Inc.
SimplexGrinnell was the highest ranked offeror by the evaluation committee. The Public Safety Director authorized contract negotiations with SimplexGrinnell to determine terms and compensation for the design and installation of the neighborhood safety camera system. This project will be funded with Capital Funds.
None of the firms are listed as a Minority or Female Business Entity (MBE/FBE).
Emergency action is requested due to the lead-time in design work and the need to have the cameras in place as soon as practical.
SimplexGrinnell Contract Compliance No. 58-2608861, expiration date March 24, 2012.
American Electric Power (AEP) Contract Compliance No 13-4922640, expiration date April 13, 2013.
Fiscal Impact: This legislations authorizes the transfer of funds between projects within Public Safety's bond funds and amends the 2011 Capital Improvement Budget (CIB) in order to properly align funds and appropriation with projected expenditures. The Neighborhood Safety Cameras project was originally budgeted at a total of $2.5 million of new and carryover funds in the 2011 CIB.
Title
To amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer $1,986,706.00 between projects within the Department of Public Safety's Bond Funds; to authorize the Public Safety Director to enter into a contract with SimplexGrinnell for $2,047,060.00 and American Electric Power for $70,000.00 for the installation of five neighborhood safety camera systems; to authorize the expenditure of $2,117,060.00 from the Department of Public Safety's Voted Bond Funds; and to declare an emergency. ($2,117,060.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvements Budget and transfer cash between projects within the Department of Public Safety's Voted Bond Funds; and
WHEREAS, the City desires to install neighborhood safety cameras as a pilot project in some Columbus neighborhoods; and
WHEREAS, proposals were received and evaluated in accordance to Section 329.13 of the City Code; and
WHEREAS, SimplexGrinnell was the highest ranked offeror, and the Public Safety Department negotiated the terms and compensation for the design and installation of five neighborhood camera systems; and
WHEREAS, it is necessary to enter into contract with AEP in the amount of $70,000.00 for pre-engineering and make-ready work for the camera system; and
WHEREAS, an emergency exists in the usual daily operations of the Public Safety Department in that it is immediately necessary to authorize the Public Safety Director to enter into contracts with SimplexGrinnell and American Electric Power for the design and installation of safety cameras in Columbus neighborhoods as part of a comprehensive approach to fight crime in Columbus neighborhoods, thereby preserving the public health, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Safety Cameras 310003-100000 (Voted Carryover) $1,000,000|$2,986,7060|$1,986,706
Police Property Rm/CrimeLab 330033-100000 (Voted Carryover) $3,497,260|$1,510,554|($1,986,706)
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Safety Cameras 310003-100000 (Voted 2008) $1,500,000|$0|($1,500,000)
Police Property Rm/Crime Lab 330033-100000 (Voted 2008) $5,086,406|$6,586,406|$1,500,000
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Department of Public Safety's Voted Bond Funds as follows:
FROM:
Dept/Div: 30-03| Fund: 701|Project Number 330033-100000|Project Name - Police Property Room/Crime Lab|OCA Code: 644476|Amount: $1,986,706.00
TO:
Dept/Div: 30-01| Fund: 701|Project Number 310003-100000|Project Name - Safety Cameras| OCA Code: 701003|Amount $1,986,706.00
SECTION 3. That the Public Safety Director is hereby authorized and directed to enter into a contract with SimplexGrinnell to design and install five neighborhood safety cameras in various Columbus neighborhoods and with American Electric Power for pre-engineering and make ready work for the camera system.
SECTION 4. That the expenditure of $2,117,060.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-01|Fund: 701|Project: 310003-100000|OCA Code: 701003|Object Level: 06|Object Level 3: 6644|Amount $2,117,060.00 as follows;
SIMPLEXGRINNELL: VENDOR NUMBER 582608861: AMOUNT $2,047,060.00 And
AMERICAN ELECTRIC POWER:VENDOR NUMBER 134922640: AMOUNT $70,000.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same