Explanation
Background:
- A modification to Contract No. EL004660 is needed for additional professional services related to fuel tank improvements at various facilities.
- Amount of additional funds to be expended: $46,311.30. The original contract cost was $209,074.60; the total modified cost is $255,385.94. There is a $20,000.00 contingency funded through an existing Auditor's certificate #AC022948, Ord. 1619-2004 passed 9/29/2004.
- Additional construction expenses were based on unit prices listed in original
proposal. Additional professional services required to include: soil borings, lab
analysis, and report preparation are to be done on a time and material basis
outlined in change order request.
- Reasons additional goods/services could not be foreseen initially: Lawhon & Associates is currently under contract to provide fuel tank renovations at various facilities. City inspectors have requested various additional changes to contract that were not in the original specifications.
- The Contract Compliance Number for Lawhon & Associates is #31-1153141.
- Emergency legislation is requested as work has already been completed by contractor by order of City inspectors.
Fiscal Impact:
- $20,611.30 is required and budgeted in the Recreation and Parks Voted 1995 and 1999 Bond Fund to meet the financial obligation of this contract modification.
- $5,700.00 is required and budgeted in the Voted 1995 and 1999 Streets and Highways Fund to meet the financial obligation of this contract modification.
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with Lawhon & Associates for additional services related to the fuel tank improvements at various facilities, to authorize the expenditure of $26,311.30 from various funds, and to declare an emergency. ($26,311.30)
Body
WHEREAS, it is necessary to modify the contract with Lawhon & Associates for additional services related to the fuel tank improvements at various facilities; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify said contract as work has already been completed by contractor by order of City inspectors, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify Contract No. EL004660 with Lawhon & Associates for additional services related to the fuel tank improvements at various facilities, in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the expenditure of $20,611.30, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Voted 1995 and 1999 Bond Fund No. 702, Dept. No. 51-01, as follows, to pay the cost thereof.
Fund Type Project No. Project Name Object Level 3 OCA Code Amount
Cap. Proj. 510429 Golf Improvements 6621 644526 $20,611.30
AND
That the expenditure of $5,700.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Streets and Highways Fund No. 704, Dept. 59-09, as follows, to pay the cost thereof.
Fund Type Project No. Object Level 3 OCA Code Amount
Cap. Proj. 590130 6651 644385 $5,700.00
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.