Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify the professional engineering services agreement with CH2M Hill, for the Jackson Pike and Southerly Wastewater Treatment Plants' Sludge Holding Systems Improvements Project for the Division of Sewerage and Drainage. The original contract was signed with BBS Corporation which has been acquired by CH2M Hill.
This modification provides engineering services for the project improvements at the City's two wastewater treatment plants. This project provides for construction of sludge storage and sludge truck loading facilities at both plants, and improvements to the Jackson Pike Wastewater Treatment Plant's flushing water, dilution water and potable water systems. This legislation will additionally transfer cash between projects within the Sanitary Sewer Bond Fund; amend the 2006 Capital Improvements Budget and authorize the expenditure of $366,163.00 within the Sanitary Sewer Bond Fund.
2. PROPOSED CONTRACT MODIFICATION - $366,163.00: This modification will provide funding for the following: Additional costs for technical and field services during construction, including continuation of these services through a 24 month period beyond the original schedule; additional engineering tasks; training for plant operations personnel on the constructed facilities; estimated increased costs for producing record drawings and manuals for facility operation.
3. FISCAL IMPACT: Monies for these projects were included in the recent bond sale and sufficient authority is in the 2006 Capital Improvements Budget. The transfer and amendment is needed to place the amounts in the correct project.
Title
To authorize the Director of Public Utilities to modify the professional engineering services agreement with CH2M Hill, for the Jackson Pike and Southerly Wastewater Treatment Plants' Sludge Holding System Improvements Project; to authorize the transfer of $138,644.00 within the Sanitary Sewer Bond Fund; to amend the 2006 Capital Improvements Budget; and to authorize the expenditure of $366,163.00 within the Sanitary Sewer Bond Fund for the Division of Sewerage and Drainage. ($366,163.00).
Body
WHEREAS, the original contract was signed with BBS Corporation which has been acquired by CH2M Hill; and
WHEREAS, Contract No. EL900349 for $3,087,443.00 was authorized by Ordinance No. 2854-98, as passed by Columbus City Council on November 16, 1998 for the purpose of providing preliminary (Step 1) and detailed (Step 2) design professional engineering services for the Jackson Pike and Southerly Wastewater Treatment Plants' Sludge Holding System Improvements Project for the Division of Sewerage and Drainage; and
WHEREAS, Modification No. 1 authorized by Ordinance No. 2150-2000, as passed by Columbus City Council on September 25, 2000 changed design tasks that were realized to be necessary as the design process progressed and with no additional funding needed; and
WHEREAS, Modification No. 2, Contract No. EL001725 for $1,284,700.00 was authorized by Ordinance No. 1742-2001, as passed by Columbus City Council on October 22, 2001 funded Step 3 - Services During Construction for both plants; and
WHEREAS, The Division of Sewerage and Drainage engineering personnel have determined it necessary to request Modification No. 3 to modify the professional engineering services agreement with CH2M Hill in order to provide the additional engineering services that are needed to complete Step 3 Services in connection with the project construction performed under a separate contract; and
WHEREAS, it is necessary to authorize the transfer of monies within the Sanitary Sewer Bond Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2006 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the professional engineering agreement for professional engineering services for the Jackson Pike and Southerly Wastewater Treatment Plants' Sludge Holding System Improvements Project at the earliest practical date; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized to transfer $138,644.00 within the Sanitary Sewer Bond Fund, Fund 664, Object Level One-06, Object Level Three-6678, Division of Sewerage and Drainage, Division 60-05, FROM: Project Name JPWWTP Sludge Holding System, Project No. 650243, OCA 642918; TO: Project Name SWWTP Sludge Holding System Improvements, Project No. 650356, OCA 642918.
Section 2. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 4. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL001725 with CH2M Hill Inc., 1103 Schrock Road, Suite 400, Columbus, Ohio 43229 for professional engineering services for the Jackson Pike and Southerly Wastewater Treatment Plants' Sludge Holding System Improvements Projects in order to provide for payment of additional technical engineering services in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
Section 5. That for the purpose of paying the cost of the professional engineering services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-05; Fund 664; Project-Jackson Pike Wastewater Treatment Plant Sludge Holding System Improvements, Project No. 650243; Object Level Three 6678; OCA Code 642918; Amount $227,519.00.
Section 6. That for the purpose of paying the cost of the professional engineering services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-05; Fund 664; Project-Southerly Wastewater Treatment Plant Sludge Holding System Improvements, Project No. 650356; Object Level Three 6678; OCA Code 642918; Amount $138,644.00.
Section 7. That the 2006 Capital Improvements Budget Ordinance No. 1108-2006 is hereby amended as follows, to provide sufficient budget authority for the execution of the cost agreement increase stated in Sections 5 and 6 herein:
CURRENT:
650243: JPWWTP Sludge Holding System - $366,163.00
650356: SWWTP Sludge Holding System Improvements- $0.00
AMENDED:
650243: JPWWTP Sludge Holding System - $227,519.00 (-$138,644.00)
650356: SWWTP Sludge Holding System Improvements - $138,644.00 (+$138,644.00)
Section 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.