Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the purchase of new wrestling mats for the Columbus Police Training Academy from Resilite Sports Products, Inc. The current mats are used daily by the Defensive Tactics Instructors to train new recruits and patrol officers. The wrestling mats provide the safest environment to teach and practice all of these techniques and limit injury in training. The current mats have been in service since 2004 in which they have become tattered with tears and gashes.
Bid Information: Formal Bid # SA006049 was opened on November 5, 2015. One response was received as follows:
Resilite Sports Products, Inc. $41,422.75
In accordance with Chapter 329 of the Columbus City Code, City Council may determine that the City’s best interest is served by waiving the City Code Formal Bid procedures for the following reason:
The bid received from Resilite Sports Products, Inc. was not responsive in regards to the original solicitation. A bid waiver is being requested due to the company providing updated terms and conditions to reflect firm process and installation timelines.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 240864055, expires November 02, 2017.
EMERGENCY DESIGNATION: Emergency legislation is requested due to immediate need required by the Division’s training personnel.
FISCAL IMPACT: This ordinance authorizes the purchase of wrestling mats from Resilite Sports Products, Inc. in the amount of $41,422.75 from the Police Continuing Professional Training Fund for the Division of Police. The funds were previously appropriated in the Police Continuing Professional Training Fund for this purchase.
Title
To authorize and direct the Director of Finance and Management to enter into a contract for the acquisition of the wrestling mats from Resilite Sports Products Inc., to waive the competitive bidding provisions of City Code Chapter 329; to authorize an expenditure of $41,422.75 from the Police Continuing Professional Training Fund; and to declare an emergency. ($41,422.75)
Body
WHEREAS, a formal bid opening was held on November 5, 2015, for the purchase wrestling mats; and
WHEREAS, the Division of Police, Department of Public Safety, needs to enter into a contract for the purchase wrestling mats for the Columbus Police Training Academy; and
WHEREAS, Resilite Sports Products, Inc. was the lowest, most responsive, and best bid received; and
WHEREAS, the Department of Public Safety, Division of Police, requests waiver of the provisions of Chapter 329 of City Code relating to competitive bidding, and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these wrestling mats for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Resilite Sports Products, Inc. for the purchase of wrestling mats for the Division of Police, Department of Public Safety.
SECTION 2. That this Council finds it in the City's best interests to waive the competitive bidding provisions of Chapter 329 of City Code in order to enter into this contract.
SECTION 2. That the expenditure of $41,422.75, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 299 | OBJ LEVEL (1) 02 | OBJ LEVEL (6) 6646 | OCA 299001| AMOUNT $41,422.75
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.