Explanation
BACKGROUND: This legislation authorizes the City Attorney to modify a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for a legal case/matter management software system and associated services.
Ordinance 1509-12, authorized the original contract and funding up to $150,000.00.
Ordinance 0958-2013 extended the term of the contract through August 15, 2013 and provided an additional $50,000.00 in funding bringing the total amount of available funding to $200,000.00.
Ordinance 1787-2013 authorized the extension of the contract through 12/31/13 and a re-allocation of services.
The project is nearing completion with a tentative "go live" date set for mid March 2014. In order to allow the completion of the project and to accommodate unforeseen customizations, an extension of the term of the contract through June 30, 2014 is needed. No further funding is needed at this time.
EMERGENCY: There is an immediate need to modify the existing contract so the project can continue uninterrupted.
FISCAL IMPACT: No additional funds are needed at this time.
CONTRACT COMPLIANCE NUMBER: 41-1426973, expires 02-27-14.
Title
To authorize the City Attorney to modify and extend a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for the purchase of a legal case/matter management software system and associated services; and to declare an emergency. ($0)
Body
WHEREAS, ordinance 1509-12 authorized the City Attorney's Office to enter into a contract with West Publishing Company dba Elite A Thomson Reuters business, for the purchase of a legal case/matter management software system and associated services, and the expenditure of funds up to $150,000.00; and
WHEREAS, ordinance 0958-13 authorized the modification of the contract extending the term through August 15, 2013 and authorized additional funding up to $50,000.00; and
WHEREAS, ordinance 1787-13 authorized the modification of the contract and extending the term through December 31, 2013; and
WHEREAS, the project is nearing completion and final term extension is needed; and
WHEREAS, this legislation will authorize the modification of the contract and extension of the term through June 30, 2014; and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that it is immediately necessary to authorize the foregoing contract modification so the project can continue uninterrupted and for the preservation of public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Attorney is authorized to modify a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for a legal case/matter management software system and associates services and extend the term through June 30, 2014.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the sa