Explanation
The Director of Public Utilities opened formal bids for Asphalt Paving, Sealing and Repair Services on May 25, 2011. Fifty-six (56) vendors were solicited (5 MBE, 1 FBE) and Two (2) bids (2 Majority) were received. The lowest, responsive and responsible bid was The Shelly Company.
This contract provides the Department of Public Utilities, Division of Sewerage and Drainage the services needed for repairing asphalt pavement, pavement replacement and sealing existing roadways with tar and chip surface for the Division of Sewerage and Drainage Facilities. This contract will be utilized by the Southwesterly Composting Facility. This ordinance would authorize the Director of Public Utilities to enter into a one (1) year contract with The Shelly Company. Contract specifications allow for two (2) one (1) year extensions on a year to year basis and upon mutual agreement, availability of funding and approval by City Council.
SUPPLIER: The Shelly Company (31-1279704) Expires April 15, 2013. They do not have MBE/FBE status.
FISCAL IMPACT: $175,000.00 is needed for this purchase. There is a need to transfer $175,000.00 within the Sewerage System Operating Fund to allow for the necessary improvements to proceed. Sufficient appropriation is available within Object Level One 06 for this requested transfer to Object Level One 03. No increase in the total budget appropriation will be needed.
$0.00 was spent in 2010
$0.00 was spent in 2009
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Public Utilities to enter into contract with The Shelly Company for Asphalt Paving, Sealing and Repair Services, for the Division of Sewerage and Drainage, and to authorize the transfer and expenditure of $175,000.00 from the Sewerage System Operating Fund. ($175,000.00)
Body
WHEREAS, the Director of Public Utilities received bids for Asphalt Paving, Sealing and Repair Services on May 25, 2011, and
WHEREAS, there is a need for Asphalt Paving, Sealing and Repair Services for the Division of Sewerage and Drainage Facilities, and
WHEREAS, this contract will be utilized by the Southwesterly Composting Facility, and
WHEREAS, The Shelly Company was the lowest, responsive, responsible bidder and has the necessary experience to provide said service, and
WHEREAS, the anticipated expenditure necessitates the transfer of funds within the Division of Sewerage and Drainage, Sewerage System Operating Fund for purposes of providing sufficient funding and spending authority for the aforementioned project expenditures; and
WHEREAS, sufficient appropriation is available within Object Level One 06 to be transferred to Object Level One 03; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Sewerage System Operating Fund; and
WHEREAS, it is in the best interest of the City of Columbus, Department of Public Utilities, Division of Sewerage and Drainage to authorize the Director of Public Utilities to enter into contract with The Shelly Company for Asphalt Paving, Sealing and Repair Services in accordance with the terms, conditions and specifications of the contract on file with the Division of Sewerage and Drainage; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with The Shelly Company, as the lowest responsive, responsible and best bidder, for Asphalt Paving, Sealing and Repair Services for the Division of Sewerage and Drainage, in accordance with the terms, conditions and specifications of the contract on file with the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized and directed to transfer $175,000.00 within the Division of Sewerage and Drainage, Dept/Div No. 60-05, Sewerage System Operating Fund, Fund No. 650, as follows:
TRANSFER FROM:
OCA Code Object Level One Object Level Three Amount
604801 06 6624 -$ 175,000.00
Total Transfer From -$ 175,000.00
TRANSFER TO:
OCA Code Object Level One Object Level Three Amount
604801 03 3374 +$ 175,000.00
Total Transfer To +$ 175,000.00
Section 3. That the expenditure of $175,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
OCA: 604801
Object Level 1: 03
Object Level 03: 3374
Section 4. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
Section 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.