Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract in an amount up to $311,083.95 for the Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed project and to pay construction inspection costs up to $62,216.79.
This project will construct a new shared use path on the north side of Henderson Road between Kenny Road and Reed Road. The shared use path will be a 10 foot wide asphalt path and include shared use path ramps at intersections. The shared use path will provide safer access for pedestrians and cyclists on the 50 mph roadway.
The estimated Notice to Proceed date is August 3, 2012. The project was let by the Office of Support Services through vendor services and bid express. 2 bids were received on June 12, 2012 (2 majority, 0 minority) and tabulated on June 13, 2012 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Columbus Asphalt Paving $311,083.95 Gahanna, OH Majority
Decker Construction Company $379,160.76 Columbus, OH Majority
Award is to be made to Columbus Asphalt Paving, Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving, Inc. is 310857095 and expires 1/5/14.
3. FISCAL IMPACT
The amount of the contract and inspection for this project is $373,300.74. Funding for this project is available within the Streets and Highways G.O. Bonds Fund and the Build America Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to facilitate the completion of the project this construction season and to make this shared use path available to pedestrians as early as possible.
Title
To authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving, Inc. for construction of the Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed project for the Division of Mobility Options; to amend the 2012 C.I.B; to authorize the transfer of monies within the Streets and Highways G.O. Bonds Fund, the Build America Bond Fund, and the Street and Highway Improvement Fund; to appropriate funds within the Street and Highway Improvement Fund; to authorize the expenditure of $373,300.74 within the Streets and Highways G.O. Bonds Fund, the Build America Bond Fund, and the Street and Highway Improvement Fund for the Division of Mobility Options; and to declare an emergency. ($373,300.74)
Body
WHEREAS, bids were received on June 12, 2012 and tabulated on June 13, 2012, for the Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction administration and inspection costs; and
WHEREAS, it is necessary to amend the 2012 C.I.B. to provide sufficient authority for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Mobility Options, in that it is necessary to expedite the commencement of this project in order to construct the project this construction season and make this shared use path available to the public to provide a safe walking area, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract with Columbus Asphalt Paving, Inc., 1196 Technology Drive, Gahanna, OH, 43230(mailing address), for the construction of the Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed project in the amount of $311,083.95, for the Division of Mobility Options in accordance with the specifications and plans on file in the Office of the Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with this project up to a maximum of $62,216.79
SECTION 2. That the 2012 Capital Improvement Budget authorized by ordinance 0368-2012 be amended due to cancellations as follows:
704 / 590105-100037 / Pedestrian Safety Improvements - Hague Avenue (Carryover) / $67,385.00 / $42,641.00 / $110,026.00
704 / 590105-100043 / Pedestrian Safety Improvements - Refugee Road Sidewalks (Carryover) / $0.00 / $40,670.00 / $40,670.00
704 / 590105-100046 / Pedestrian Safety Improvements - Livingston Avenue Sidewalks (Carryover) / $222.00 / $5,959.00 / $6,181.00
704 / 590955-100002 / Pedestrian Safety Improvements - Deshler (Carryover) / $0.00 / $4,928.00 / $4,928.00
SECTION 3. That the 2012 Capital Improvement Budget authorized by ordinance 0368-2012 be amended to provide sufficient authority for this project as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
746 / 590105-100035 / Pedestrian Safety Improvements - Cole-Mooberry (Carryover) / $671.00 / ($671.00) / $0.00
704 / 590105-100000 / Pedestrian Safety Improvements (Carryover) / $17,335.00 / ($17,335.00) / $0.00
704 / 590105-100011 / Pedestrian Safety Improvements - Lane Avenue Sidewalks (Carryover) / $1.00 / ($1.00) / $0.00
704 / 590105-100035 / Pedestrian Safety Improvements - Cole-Mooberry (Carryover) / $2,631.00 / ($2,631.00) / $0.00
704 / 590105-100037 / Pedestrian Safety Improvements - Hague Avenue (Carryover) / $110,026.00 / ($110,026.00) / $0.00
704 / 590105-100043 / Pedestrian Safety Improvements - Refugee Road Sidewalks (Carryover) / $40,670.00 / ($40,670.00) / $0.00
704 / 590105-100048 / Pedestrian Safety Improvements - King - NW - Worthington Woods(Carryover) / $39,608.00 / ($39,608.00) / $0.00
704 / 590955-100002 / Pedestrian Safety Improvements - Deshler (Carryover) / $4,928.00 / ($4,928.00) / $0.00
704 / 540002-100032 / Bikeway Development - Rehabilitation(Carryover) / $50,000.00 / ($23,326.00) / $26,674.00
766 / 766999-100000 / Unallocated Balance (Carryover) / $3,529,045.00 (Carryover) / ($134,109.00) / $3,394,936.00
704 / 590105-100051 / Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed (Carryover) / $0.00 / $238,522.00 / $238,522.00
746 / 590105-100051 / Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed (Carryover) / $0.00 / $671.00 / $671.00
766 / 590105-100051 / Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed (Street & Highway Improvement Carryover) / $0.00 / $134,109.00 / $134,109.00
SECTION 4. The sum of $134,108.74 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $134,108.74
SECTION 5. That the transfer of cash and appropriation within fund 704, The Streets and Highways G.O. Bonds Fund, Fund 746, the Build America Bonds Fund, and Fund 766, the Street and Highway Improvement Fund be authorized as follows:
Transfer from:
Fund /Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 590105-100035 / Pedestrian Safety Improvements - Cole-Mooberry / 06-6600 / 760535 / $670.79
704 / 590105-100000 / Pedestrian Safety Improvements / 06-6600 / 591089 / $17,334.85
704 / 590105-100011 / Pedestrian Safety Improvements - Lane Avenue Sidewalks / 06-6600 / 740511 / $0.96
704 / 590105-100035 / Pedestrian Safety Improvements - Cole-Mooberry / 06-6600 / 740535 / $2,630.09
704 / 590105-100037 / Pedestrian Safety Improvements - Hague Avenue / 06-6600 / 740137 / $110,025.57
704 / 590105-100043 / Pedestrian Safety Improvements - Refugee Road Sidewalks / 06-6600 / 740543 / $40,669.36
704 / 590105-100048 / Pedestrian Safety Improvements - King - NW - Worthington Woods / 06-6600 / 740548 / $39,607.69
704 / 590955-100002 / Pedestrian Safety Improvements - Deshler / 06-6600 / 742955 / $4,927.02
704 / 540002-100032 / Bikeway Development - Rehabilitation / 06-6600 / 740232 / $23,325.67
766 / 766999-100000 / Unallocated Balance / Unallocated Balance / 06-6600 / 766999 / $134,108.74
Total Transfer from: $373,300.74
Transfer to:
Fund /Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100051 / Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed / 06-6600 / 710551 / $238,521.21
746 / 590105-100051 / Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed / 06-6600 / 760551 / $670.79
766 / 590105-100051 / Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed / 06-6600 / 761051 / $134,108.74
Total Transfer to: $373,300.74
SECTION 6. That the sum of up to $373,300.74 is authorized to be expended for the above described purpose from fund 704, The Streets and Highways G.O. Bonds Fund, the Build America Bonds Fund, No 746, and the Street and Highway Improvement Fund, No. 766, as follows:
Division of Mobility Options, Dept-Div 59-10:
Fund /Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100051 / Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed / 06-6687 / 710551 / $176,304.42
746 / 590105-100051 / Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed / 06-6621 / 760551 / $670.79
766 / 590105-100051 / Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed / 06-6621 / 761051 / $134,108.74
704 / 590105-100051 / Pedestrian Safety Improvements - Henderson Road SUP - Kenny to Reed / 06-6687 / 710551 / $62,216.79
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.