Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with American Suncraft Co., Inc., in the amount of $919,875.00, for the Rome Hilliard East (2MG) and East Broad North (2MG) Interior Tank Painting Project, Division of Water Contract Number 2031.
This project consists of removing and replacing the interior coating system of the Rome Hilliard East 2MG elevated water storage tank and removing and replacing the interior coating on the ceiling of the East Broad North 2MG elevated water storage tank.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: There are currently 37 water tanks in the distribution system maintained by the Division of Water. To keep these tanks in optimal condition, the equivalent of two tank interiors and exteriors need to be recoated each year. There are significant paint failures on the ceiling of the interior of the East Broad North Tank that need addressed as well as significant paint failures to the interior of Rome Hilliard East Tank.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on January 23, 2013 from: M.K. Painting, Inc. - $918,500.00; American Suncraft Co., Inc. - $919,875.00; D&M Painting Corporation -$1,510,091.00; TMI Coatings, Inc. - $1,635,260.00; and UCL, Inc. - $5,167,470.00 (math error in bid).
The apparent lowest bidder was M.K. Painting with a bid of $918,500.00. However, upon evaluation of their submission of minimum qualifications, it was found that M.K. Painting did not meet the minimum experience qualifications as specified on this project. Upon review of their bid evaluation, it was also found that they had claims against performance and safety within the last three years. American Suncraft Co., Inc. was the second lowest bidder with an amount of $919,875.00. American Suncraft meets all minimum qualifications and has no issues with performance or safety. For these reasons, the Division of Water would like to contract with American Suncraft Co., Inc., as the lowest, most responsive and responsible bidder in the amount of $919,875.00.
American Suncraft Co., Inc.'s Contract Compliance Number is 31-1286248 (expires 1/22/15, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against American Suncraft Co., Inc.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as there is a 180-day window to get the tanks painted, which need to be performed during warmer weather.
5. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with American Suncraft Co., Inc. for the Rome Hilliard East and East Broad North Interior Tank Painting Project; for the Division of Water; to authorize a transfer and expenditure up to $919,875.00 within the Water Build America Bonds Fund; and to amend the 2013 Capital Improvements Budget; and to declare an emergency. ($919,875.00)
Body
WHEREAS, five bids for the Rome Hilliard East (2MG) and East Broad North (2MG) Interior Tank Painting Project were received and publicly opened in the offices of the Director of Public Utilities on January 23, 2013; and
WHEREAS, the apparent lowest bidder, M.K. Painting did not meet the minimum experience qualifications and had claims against performance and safety within the last three years; and
WHEREAS, the Division of Water would like to contract with American Suncraft Co., Inc., in the amount of $919,875.00, as the lowest, most responsive and responsible bidder, as they met all minimum qualifications and have no issues with performance or safety; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Rome Hilliard East (2MG) and East Broad North (2MG) Interior Tank Painting Project with American Suncraft Co., Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with American Suncraft Co., Inc., for the Rome Hilliard East (2MG) and East Broad North (2MG) Interior Tank Painting Project, in an emergency manner in order to have the tanks painted during warm weather, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Rome Hilliard East (2MG) and East Broad North (2MG) Interior Tank Painting Project with the lowest, most responsive, and responsible bidder, American Suncraft Co., Inc., 10836 Schiller Road, Medway, Ohio 45341; in the amount of $919,875.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $919,875.00 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6621, as follows: (see "ORD# 0519-2013 Transfers" spreadsheet)
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690236-100029 (carryover) | N. Linden WL Imp's | 623629 | -$9,525.00
609 | 690394-100000 (carryover) | Water Meter Renewal | 609394 | -$515,927.58
609 | 690460-100000 (carryover) | Dublin Rd. 8-12" WL Imp's | 609460 | -$10,695.08
609 | 690477-100002 (carryover) | Henderson Rd. Tank Pntg. | 694772 | -$71,411.75
($49,602.34 to 690477-100004; $21,809.41 to 690477-100005)
609 | 690483-100000 (carryover) | Chatterton Rd. WL Imp's | 609483 | -$8,604.73
609 | 690507-100000 (carryover) | HCWP Floc/Lime Basin | 606507 | -$135,270.00
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | -$168,440.86
609 | 690477-100004 (carryover) | Rome Hilliard E. Tank Pntg. | 694774 | +$585,750.00
609 | 690477-100005 (carryover) | E. Broad St. N. Tank Pntg. | 694775 | +$334,125.00
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690236-100029 (carryover) | N. Linden WL Imp's | $9,525 | $0 | -$9,525
609 | 690394-100000 (carryover) | Water Meter Renewal | $515,928 | $0 | -$515,928
609 | 690460-100000 (carryover) | Dublin Rd. 8-12" WL Imp's | $10,696 | $0 | -$10,696
609 | 690477-100002 (carryover) | Henderson Rd. Tank Pntg. | $71,412 | $0 | -$71,412
609 | 690483-100000 (carryover) | Chatterton Rd. WL Imp's | $8,605 | $0 | -$8,605
609 | 690507-100000 (carryover) | HCWP Floc/Lime Basin | $135,270 | $0 | -$135,270
609 | 690370-100000 (carryover) | Upground Reservoir | $3,862,217 | $3,693,776 | -$168,441
609 | 690477-100004 (carryover) | Rome Hilliard E. Tank Pntg. | $0 | $585,751 | +$585,751
609 | 690477-100005 (carryover) | E. Broad St. N. Tank Pntg. | $0 | $334,126| +$334,126
SECTION 4. That an expenditure up to $919,875.00 is hereby authorized for the Rome Hilliard East (2MG) and East Broad North (2MG) Interior Tank Painting Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | Amount
690477-100004 (carryover) | Rome Hilliard E. Tank Pntg. | 694774 | $585,750.00
690477-100005 (carryover) | E. Broad N. Tank Pntg. | 694775 | $334,125.00
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.