Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to pay up to $42,109.32 to the Mid-Ohio Regional Planning Commission for administrative costs related to Round 30 grant applications.
The Mid-Ohio Regional Planning Commission (MORPC) serves as staff to the District Three Public Works Integrating Committee. This committee provides input and makes recommendations to the Ohio Public Works Commission for fund distribution for the State Capital Improvement Program and the Local Transportation Improvement Program. The commission makes funding awards in rounds. MORPC prorates costs to serve as staff for each round to local jurisdictions based upon the total funds ultimately awarded to each jurisdiction.
The Department of Public Service, Division of Design and Construction, received a total of $8,997,443.00 in Fiscal Year 2017 for the following Round 30 projects: Third Avenue Infrastructure and Bridge Phase 2; Alum Creek Drive Rehabilitation - Frebis to Refugee; and Joyce Avenue Reconstruction Phase 3. The Department of Public Services's share of the administrative cost as determined by MORPC is 0.47% of this total, or $42,109.32. This legislation authorizes that amount.
2. FISCAL IMPACT
Funds in the amount of $42,109.32 are budgeted and available for this expenditure in the Streets and Highways Bond Fund. An amendment to the 2017 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested for this legislation in order to reimburse MORPC in a timely manner for their administration of Round 30.
Title
To amend the 2017 Capital Improvements Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond fund; to authorize the Director of Public Service to pay the Mid-Ohio Regional Planning Commission for administration costs related to grants the Department of Public Service received; to authorize the expenditure of $42,109.32 from the Streets and Highways Bond Fund; and to declare an emergency. ($42,109.32)
Body
WHEREAS, the City was awarded grant funding from Ohio Public Works Commission infrastructure programs during Round 30; and
WHEREAS, the Mid-Ohio Regional Planning Commission (MORPC) provided the City of Columbus and other member communities with vital services in the area of administration for the coordination of Round 30 of the State Capital Improvement Program/Small Government Fund and Local Transportation Improvement Program; and
WHEREAS, the City agreed to pay up to 1% of the award amount in administrative fees when the City accepted the grants; and
WHEREAS, the Department of Public Service has received an invoice from MORPC in the amount of $42,109.32 for administrative services for Round 30; and
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget to establish authority within the correct project to pay this invoice; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design & Construction, in that it is immediately necessary to authorize the Director to make the payment of the MORPC administration costs in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by Ordinance 1124-2017 be amended to provide sufficient authority in the appropriate project as follows:
Fund / Project / Project Name / Current / Change / C.I.B. as amended
7704 / P530161-100000 / Roadway Improvements (Voted Carryover) / $34,431.00 / ($23,401.00) / $11,030.00
7704 / P530161-100182 / Roadway Improvements - Third Avenue Railroad Bridge (Voted Carryover) / $0.00 / $23,401.00 / $23,401.00
SECTION 2. That the transfer of $23,400.71, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P530161-100000 (Roadway Improvements), object class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530181-100182 (Roadway Improvements - Third Avenue Railroad Bridge), object class 06 (Capital Outlay).
SECTION 3. That the Director of Public Service be and hereby is authorized to make payment of $42,109.32 to the Mid-Ohio Regional Planning Commission, 111 Liberty Street, Suite 100, Columbus, Ohio, 43215, to pay administration costs for the coordination of Round 30 of the State Capital Improvement Program/Small Government Fund and Local Transportation Improvement Program.
SECTION 4. That the expenditure of $16,380.50, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P590955-100017 (Operation Safewalks - Joyce Avenue Phase 3), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $23,400.71, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530161-100182 (Roadway Improvements - Third Avenue Railroad Bridge), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $2,328.11, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530103-100042 (Arterial Street Rehabilitation - Alum Creek Drive - Frebis to Refugee), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.