Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to modify a contract with SimplexGrinnell to expand the neighborhood safety camera systems as part of a comprehensive approach to preventing and fighting crime in the City. The original contract with SimplexGrinnell was authorized by ordinance number 0787-2011, passed on 5/23/2011 and authorized the installation of safety cameras in five columbus neighborhoods: Hilltop, Livingston Avenue, Mt Vernon, Weinland Park and Linden area. Modification number one provided for safety camera systems at four locations in the Livingston Avenue area. This second modification will increase the number of cameras in the five existing neighborhoods where cameras are already present.
SimplexGrinnell was one of seven vendors that responded to an RFSQ (SA003813) on January 27, 2011 and whose proposal was selected by an evaluation committee in accordance with section 329.13 of City Code to install cameras in the five original neighborhoods. Prices already established in the original contract were used to determine the cost of this modification. It makes sense to modify the current contract with SimplexGrinnell to provide cameras in the existing neighborhoods due to their technical knowledge of the current system and the opportunity to install cameras in a timely manner.
Emergency action is requested due to the lead-time in design work and the need to have the cameras in place as soon as practical.
SimplexGrinnell Contract Compliance No. 58-2608861, expiration date March 23, 2014
Fiscal Impact: This legislation authorizes a contract modification and expenditure of $475,000.00 with SimplexGrinnell to continue the installation of neighborhood cameras in City of Columbus neighborhoods. The original contract with SimplexGrinnell was for $2,047,006. Modification number one was for $171,519.83. Total contract including this modification of $475,000.00 is $2,693,579.83. Funds for this contract are budgeted in Public Safety's Capital Improvement Budget and are contingent on the July 10, 2012 bond sale.
Title
To authorize the Public Safety Director to modify a contract with SimplexGrinnell for the installation of additional neighborhood safety cameras in City of Columbus Neighborhoods; to authorize the expenditure of $475,000.00 from the Department of Public Safety's Voted Bond Funds; and to declare an emergency. ($475,000.00)
Body
WHEREAS, the City desires to expand the neighborhood safety camera program by installing cameras in additional locations within the City of Columbus; and
WHEREAS, the Safety Director wishes to modify a contract with SimplexGrinnell, the company that has designed and installed all the neighborhood cameras since the inception of the project in 2011; and
WHEREAS, funding for these expanded services are contingent on the July 10, 2012 bond sale.
WHEREAS, an emergency exists in the usual daily operations of the Public Safety Department in that it is immediately necessary to authorize the Public Safety Director to modify a contract with SimplexGrinnell for the design and installation of safety cameras in various City of Columbus as part of a comprehensive approach to fight crime in Columbus neighborhoods, thereby preserving the public health, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director is hereby authorized and directed to modify a contract with SimplexGrinnell to design and install neighborhood safety cameras in various columbus neighborhoods.
SECTION 2. That the expenditure of $475,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-01|Fund: 701|Project: 310003-100000|Safety Cameras|OCA Code: 701003|Object Level: 06|Object Level 3: 6644|Amount $475,000.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same