Explanation
1. BACKGROUND:
The Division of Design and Construction performed the construction of the Hard Road Phase B project.
This project consisted of constructing a new railroad bridge, street lighting, traffic signals, storm sewers, waterlines, pavement, curbs, sidewalks, bikelanes, and limiting safety hazards and congestion in the vicinity of three schools. The project limits were Smoky Row Road to the west and Linworth Road to the east.
Funding sources for this project consisted of City, State, and Federal funds. After reviewing the financial information for the project $258,778.24 in City funding remains in the grant within the Fed-State Highway Engineering Fund and it is necessary to transfer this funding out of the grant so final accounting can be completed.
The purpose of this legislation is to authorize the transfer of monies from the Hard Road Phase B grant within the Fed-State Highway Engineering Fund to the Street and Highway Improvement Fund.
This transfer will allow these Divisions to reallocate these funds to meet capital improvement project funding needs.
2. EMERGENCY DESIGNATION:
This ordinance is submitted as an emergency measure so as to allow the financial transaction to be posted in the city's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
3. FISCAL IMPACT:
This ordinance authorizes the appropriation of funds within the Fed-State Highway Engineering Fund and the transfer of these funds to the Street and Highway Improvement Fund to be utilized for other Division Capital needs.
Title
To authorize the appropriation and transfer of $258,778.24 from the Fed-State Highway Engineering Fund to the Street and Highway Improvement Fund; to amend the 2012 Capital Improvement Budget; and to declare an emergency.
Body
WHEREAS, The Division of Design and Construction performed the construction of the Hard Road Phase B project; and
WHEREAS, this project consisted of constructing a new railroad bridge, street lighting, traffic signals, storm sewers, waterlines, pavement, curbs, sidewalks, bikelanes, and limiting safety hazards and congestion in the vicinity of three schools. The project limits were Smoky Row Road to the west and Linworth Road to the east; and
WHEREAS, funding for this project consisted of Federal, State and Local Funds; and
WHEREAS, after reviewing the funding of the project, City funding remains in the grant in the Fed-State Highway Engineering Fund and it is necessary to transfer these funds to the Street and Highway Improvement Fund in order to reallocate these funds to other projects; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Transportation in that these funds should be transferred immediately in order to maintain proper accounting practices, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvements Budget established within ordinance 0368-2012 be and hereby is amended to account for the transfer of funds from the Fed-State Highway Engineering Fund as follows:
Fund / Project / Project Name / Current CIB Amount / Amendment Amount / CIB Amount
766 / 766999-100000 / Unallocated Balance (Street & Highway Improvement Carryover) / $1,126,562.00 / $258,779.00 / $1,385,341.00
SECTION 2. The sum of $258,778.24 be and is hereby appropriated from the unappropriated balance of the Fed-State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 561001-100000 / Hard Road B / 10-5501 / 591285 / $258,778.24
SECTION 3. That the Transfer of monies within the following fund be authorized as follows:
Transfer from:
Fund / Grant / Grant Name / O.L. 01/03 Codes / OCA / Amount
765 / 561001-100000 / Hard Road B / 10-5501 / 591285 / $258,778.24
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 10-5501 / 766999 / $258,778.24
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.