Explanation
BACKGROUND: For the option to purchase the Rental of Pager Services and Equipment for the Department of Public Safety, the largest user. The term of the proposed option contract will be five years with an option to renew for two additional one-year periods upon agreement by both parties. The Purchasing Office opened formal bids on May 3, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002395). Seventeen (MAJ:13, M1A:1, F1:3) were solicited and three bids were received. (MAJ:3)
The Purchasing Office is recommending the award of two contracts. One contract to the lowest, responsive, responsible and best bidder as per bid specifications and at the request of Public Safety and in the best interest of the city, a contract to the present provider of pager services and equipment:
American Messaging Services, LLC dba American Messaging CC#22-3724253 (expires April 4, 2009)
Metrocall, Inc. CC#91-1199104, $1.00 (expires March 5, 2009)
Total Estimated Annual Expenditure: $46,200.00
Neither company is included in the Federal Exluded Parties debarred according to the Excluded Party Listing System of the Federal Government nor is either company listed on the Auditor of State's Finding for Recovery database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Fund. Any City agency using this contract will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into two contracts for an option to purchase the Rental of Pager Services and Equipment with American Messaging Services, LLC dba American Messaging and Metrocall, Inc., to authorize the expenditure of two dollars to establish the contracts from the Purchasing UTC Fund, and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 3, 2007 and selected not only the lowest, responsive, responsible and best bid and also, as per the bid specifications and because it is in best interest of the city, the bid from the present provider of pager services and equipment; and
WHEREAS, this emergency ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contract for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, this ordinance is being submitted as an emergency measure so a supply chain for the purchase of Pager Services and Equipment can be established to ensure City employees can communicate in an efficient fashion to conduct City business and will not experience interruptions in their ability to purchase Pager Services and Equipment and without emergency action, no less than thirty-seven days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to enter into a contract for an option to purchase the Rental of Pager Services and Equipment thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract for an option to purchase the Rental of Pager Services and Equipment in accordance with Solicitation SA002395 as follows:
American Messaging Services, LLC dba American Messaging; All Items, Amount: $1.00
Metrocall, Inc.; All Items, Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Purchasing UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
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