Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a contract with FCX Performance Inc. for the purchase of Maxon Valves for the Division of Sewerage & Drainage. Maxon Valves are used to control natural gas and digester gas feeding plant boilers and incinerators. The term of the proposed option contract would be approximately two years, expiring July 31, 2017, with the option to renew for one (1) additional year.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Charter Section 329 (Solicitation SA005873). One hundred twenty-nine (129) vendors (121 MAJ, 3 MBR, 3M1A, 2F1) were solicited and four (4) bids (4 MAJ) were received and opened on May 28, 2015.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
FCX Performance Inc., MAJ, CC# 31-1644350 (expires 03/14/2016)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Total Estimated Annual Expenditure: $40,000.00
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of Finance and Management to enter into a contract for the option to purchase Maxon Valves with FCX Performance, Inc., to authorize the expenditure of $1.00 to establish the contract from the General Fund ($1.00)
Body
WHEREAS, the Purchasing Office opened formal bids on May 28, 2015 for the purchase of Maxon Valves for the Division of Sewerage and Drainage; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contract for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, Maxon Valves are used to control natural gas and digester gas feeding plant boilers and incinerators at the Jackson Pike and Southerly Wastewater Treatment Plants.; and
WHEREAS, it has become necessary in the usual daily operation for a contract to be issued by the Purchasing Office in accordance with the terms, conditions, and specifications of Solicitation Number: SA005873 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract for the option to purchase Maxon Valves for the term ending July 31, 2017 with the option to extend for One (1) additional year in accordance with Solicitation No. SA005873 as follows:
FCX Performance Inc. Award Items 1-13: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund: 10, OCA: 450047, Object Level 3: 2270, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.