Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts for water meters and appurtenances with the vendors listed below. These contracts will expire December 31, 2007. The Division of Power & Water (Water) would like to establish Blanket Purchase Orders, based on these established contracts, to purchase water meters in the amount of $900,000.
Contract
Vendor UTC# Compliance# Expires MBE/FBE
Badger Meter, Inc. FL003258 39-0143280 2/9/09 Majority
AMCO Water Metering Sys. FL003256 59-1212543 9/26/08 Majority
Hersey Meters FL003257 37-1388051 2/9/09 Majority
2. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted 1991 Bonds Fund and an amendment to the 2007 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders with Badger Meter, Inc., AMCO Water Metering Systems, and Hersey Meters for the purchase of 2-inch and larger water meters for the Division of Power and Water; to amend the 2007 Capital Improvements Budget; and to authorize a transfer of funds and the expenditure of $900,000 from the Water Works Enlargement Voted 1991 Bonds Fund and to declare an emergency. ($900,000)
Body
WHEREAS, the Division of Power and Water needs to purchase water meters for new customer installations and for maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office has established Universal Term Contracts with Badger Meter, Inc., AMCO Water Metering Systems, and Hersey Meters; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted 1991 Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Finance and Management Director to establish Blanket Purchase Orders for 2" and larger water meters, for the preservation of public health, peace, property and safety; and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish Blanket Purchase Orders, for 2-inch and larger water meters, from established Universal Term Contracts, with Badger Meter, Inc., AMCO Water Metering Systems, and Hersey Meters, for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $812,742.26 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted 1991 Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6670, as follows:
TRANSFER FROM:
Project No. | Project Name | OCA Code | (change)
690448 | McKinley Ave. 36" W.M. | 606448 | (-$378,045.35)
690449 | Dublin Rd. 36" W.M. | 690449 | (-$434,696.91)
TRANSFER TO:
Project No. | Project Name | OCA Code | (change)
690394 | Water Meter Renewal Program | 606394 | (+$812,742.26)
SECTION 3. That the 2007 Capital Improvements Budget is hereby amended as follows:
AMEND FROM:
Project No. | Project Name | Current Authority | Revised Authority | (change)
690448 | McKinley Ave. 36" W.M. | $1,878,045| $1,499,999 | (-$378,046)
690449 | Dublin Rd. 36" W.M. | $7,000,000 | $6,565,303 | (-$434,697)
AMEND TO:
690394 | Water Meter Renewal Program | $1,455,000 | $2,267,743 | (+$812,743)
SECTION 4. That to pay the cost of the aforesaid contracts, the expenditure of $900,000, or so much thereof as may be needed, be and is hereby authorized from the Water Works Enlargement Voted 1991 Bonds Fund, Fund No. 606, Division No. 60-09, Project Number 690394, OCA Code 606394, Object Level Three 6670, to be encumbered as follows:
Vendor UTC# Amount
Badger Meter, Inc. FL003258 $ 832,350.00
AMCO Water Metering Sys. FL003256 $ 45,650.00
Hersey Meters FL003257 $ 22,000.00
$ 900,000.00
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.