Explanation
This ordinance provides an additional $64,000.00 to prevent inspection deficits for 5 projects within the Division of Transportation Capital Improvement Program. These projects include Taylor Station Road Widening, 2008 ODOT Urban Paving Project, Concrete Rehab 2008, ADA Curb Ramps - South High, Hope Avenue Reconstruction.
These projects require additional construction inspection funds for varying reasons including project modifications due to expanded scope, unforeseen conditions, weather, construction change orders, etc.
Fiscal Impact: Funding for these projects has been made available from cancelled construction inspection encumbrances for construction contracts that have been completed.
This legislation utilizes existing funding consistent with where the original construction inspection expenses were incurred.
Emergency action is requested to provide construction inspection funds for these projects in the interest of maintaining proper accounting and fund integrity in a timely manner.
Title
To authorize the appropriation and transfer of funds within the East Broad Street Growth Area Fund; to authorize the expenditure of $20,000 from the East Broad Street Growth Area Fund and $44,000.00 from the Streets and Highways G.O. Bonds Fund for outstanding construction inspection charges for the Division of Transportation; to authorize the Director of Public Service to pay these construction inspection charges; and to declare an emergency. ($64,000.00)
Body
WHEREAS, capital improvement projects undertaken by the Division of Transportation generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to modifications to contracts due to expanded project scope, unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, in order to prevent a net inspection deficit, additional construction inspection funds must be encumbered; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Transportation, Public Service Department, in that it is immediately necessary to provide additional funds to prevent inspection deficits on various projects in order to maintain proper accounting and Fund integrity in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the sum of $20,000.00 be and hereby is appropriated from the unappropriated balance of the East Broad Street Growth Area Fund, Fund 774, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA Code 774006 and Project 774006.
Section 2. That the monies appropriated in Section 1 above shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 3. That the Public Service Director be and hereby is authorized to increase construction inspection encumbrances totaling $64,000.00 for the Transportation Division as follows:
Fund / project no. / project / existing encumbrance / OCA Code / additional inspection required
704 / 530282 / 2008 ODOT Urban Paving Project / EA039719/002 / 644385 / $15,000.00
704 / 530103 / Concrete Rehab 2008 / EA039723/002 / 644385 / $18,000.00
704 / 530282 / ADA Curb Ramps - South High / EA039708 / 644385 / $10,000.00
704 / 530282 / Hope Avenue Reconstruction / EA039730/002 / 644385 / $1,000.00
774 / 774005 / Taylor Station Road / EA031528/002 / 774005 / $20,000.00
Total $64,000.00
Section 4. That for the purpose of paying these construction inspection costs, the sum of $64,000.00, or so much thereof as may be needed, is hereby authorized to be expended as follows:
Fund / project no. / project / O.L. 01-03 Code / OCA Code / amount
704 / 530282 / Resurfacing / 06-6631 / 644385 / $26,000.00
704 / 530103 / Arterial Street Rehab / 06-6631 / 644385 / $18,000.00
774 / 774006 / Mt. Carmel Health Systems / 06-6631 / 774006 / $20,000.00
Total $64,000.00
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.