Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Strawser Paving Co., Inc. for the Griggs Culvert Pipe Replacement - Nottingham Road Project. The contract amount is $168,142.00, and a contingency of $50,000.00, for a total of $218,142.00. An additional $2,000.00 is being authorized for interdepartmental inspections and fees for a total of $220,142.00 being authorized by this ordinance.
The main entry to Trabue-Murphy Boat Launch parking lots have two 310 foot long galvanized steel storm drain pipes that were installed approximately in 1971. They were installed to aid in draining storm water away from the parking lot and the low lying area at the entry. Due to the age and nature of these drain lines they have significantly corroded and are now allowing storm water to flow into the bedding of the drain pipe. This has caused a failure of the entry drive and a sink hole has developed creating a potential hazard for public access to the area. To correct this problem and extend the life of the drainage system we are planning to install two new 310 foot long concrete drain pipes.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 12, 2023 and received by the Recreation and Parks Department on November 2, 2023. Bids were received from the following companies:
Strawser Paving (MAJ): $168,142.00
Tyevco (MAJ): $228,000.00
Eramo & Sons (MAJ): $239,991.00
Ironsite (EBE): $295,585.63
After reviewing the bids that were submitted, it was determined that Strawser Paving Co., Inc. was the lowest and most responsive bidder. Strawser Paving Co., Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Strawser Paving Co., Inc.
1595 Frank Road
Columbus, Ohio 43223
Kyle Strawser, (614) 275-5273
Contract Compliance Number: 006114
Contract Compliance Expiration Date: January 17, 2025
Emergency Justification: Emergency action is requested as the damage that has been caused by the corroded pipe has created a public hazard that needs to be fixed as soon as possible.
Benefits to the Public: Currently there is a steel plate in the middle of the Nottingham Boat Entrace and Nottingham Drive. Replacing this culvert will improve the roadway safety.
Area(s) Affected: Fifth by Northwest (42)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by updating infrastructure to allow for safe use by the public.
Fiscal Impact: $220,142.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Strawser Paving Co., Inc. for the Griggs Culvert Pipe Replacement - Nottingham Road Project; to authorize the transfer of $220,142.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2023 Capital Improvements Budget; to authorize the expenditure of $220,142.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($220,142.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into contract with Strawser Paving Co., Inc. for the Griggs Culvert Pipe Replacement - Nottingham Road Project; and
WHEREAS, it is necessary to authorize the transfer of $220,142.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $220,142.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Co., Inc. as the damage that has been caused by the corroded pipe has created a public hazard that needs to be fixed as soon as possible, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Strawser Paving Co., Inc. for the Griggs Culvert Pipe Replacement - Nottingham Road Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $220,142.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $4,179,212 / $3,729,212 / ($220,142) / $3,959,070 / $3,509,070
Fund 7702 / P511061-100000 / Griggs Culvert Pipe Replacement - Nottingham Road (Voted Carryover) / $0 / $0 / $220,142 / $220,142 / $220,142
SECTION 7. That, for the purpose stated in Section 1, the expenditure of $220,142.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.