Explanation
BACKGROUND: The Division of Police, Department of Public Safety, needs to purchase a Robotic Total Station Forensic Mapping System. This item is needed for the operational needs of the Division of Police's Accident Investigation Unit. This mapping system will be used to respond to emergencies of fatal and near fatal accidents and other investigations as needed.
Bid Information: A formal bid was advertised through the Purchasing office (Solicitation No. SA004152) and bids were received on November 3, 2011 for the purchase of the Total Station Forensic Mapping System. Only one bid was received from the following vendor:
VS Visual Statement, Inc. (Majority) $27,946.30
The Division of Police recommends acceptance of the bid submitted by VS Visual Statement. Inc. as being the lowest and only bid received that met all the specifications.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of the award so the system can be installed as soon as possible to be used by the accident investigators.
Contract Compliance Number: VS Statement, Inc. - 980544817, expires 9/14/2013.
FISCAL IMPACT: Funds have been appropriated in the Law Enforcement Seizure Funds for this purchase. Therefore, there will be no financial impact on the Division of Police General Fund budget for this purchase.
Title
To authorize and direct the Finance and Management Director to enter into a contract with VS Visual Statement, Inc. for the Division of Police to purchase a Robotic Total Station Forensic Mapping System, to authorize the expenditure of $27,946.30 from the Law Enforcement Seizure Funds; and to declare an emergency. ($27,946.30)
Body
WHEREAS, the Division of Police needs to purchase a Robotic Total Station Forensic Mapping System, and
WHEREAS, this item will be used by the Accident Investigation Unit detectives to investigate fatal and near fatal accidents, and
WHEREAS, a formal bid, Solicitation SA004152 Total Station Forensic Mapping Station was received by the Purchasing Office on November 3, 2011; and
WHEREAS, VS Visual Statement, Inc. was the lowest, responsive, responsible and best bidder meeting all specifications; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase this Robotic Total Station Forensic Mapping System for help in accident investigations, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with VS Visual Statement, Inc. for the purchase of a Robotic Total Station Forensic Mapping System for the Division of Police, Department of Public Safety.
SECTION 2. That the expenditure of $27,946.30, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT: 30-03 | FUND: 219 | OBJ LEV1: 06 | OBJ LEV 3: 6643 | OCA: 300988 | Sub Fund: 016
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.