Explanation
BACKGROUND: For the option to purchase Light Duty Trucks for the City of Columbus. Light Duty Trucks are used in various City agencies.
The term of the proposed option contract would be from the date of execution by the City up to and including September 30, 2010 or manufacturer's build-out date. The Purchasing Office opened formal bids on October 29, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003416). Forty Five (45) bids were solicited; Five (5) bids were received. Bid specifications for eleven different types of light duty trucks included options for hybrid, flexible fuel capability, and compressed natural gas (CNG), diesel engine, and propane conversion to meet the City's Environmental Code.
The recommendation for award includes three awards which include environmentally preferred options. The three awards are flexible fuel capability options (Ford E150, Ford E250, Ford E350, Ford Ranger, and Ford F150), hybrid two wheel drive and hybrid four wheel drive (Chevrolet Silverado), and diesel engine (Ford F250, Ford F350, and Ford F450).
No responsive bids were received for 1/2 Ton Cargo Van, 3/4 Ton Cargo Van, 1 Ton Cargo Van and Full Size Passenger Van that operate on hybrid, compressed natural gas capability (CNG), diesel engine, or propane conversion; no responsive bids were received for Compact 1/2 Ton Pick-up and Light Duty Cargo Van that operate on hybrid, flexible fuel capability, compressed natural gas capability (CNG), diesel engine, or propane conversion; no responsive bids were received for 1/2 Ton Full Size Pick-up that operate on compressed natural gas capability (CNG), diesel engine, or propane conversion; no responsive bids were received for 3/4 Ton Full Size Pick-up, 1 Ton Full Size Pick-up, 1 Ton Cab & Chassis, and Heavy Duty 1 Ton Cab & Chassis that operate on hybrid two wheel drive, hybrid four wheel drive, flexible fuel capability, compressed natural gas capability (CNG), or propane conversion.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
Item 1:
1/2 Ton Cargo Van/Ford E150 - Ricart Properties Inc. dba Ricart Ford CC# 311282546 (Expires 10-23-10)
Item 2:
3/4 Ton Cargo Van/Ford E250 - Ricart Properties Inc. dba Ricart Ford CC#311282546 (Expires 10-23-10)
Item 3:
1 Ton Cargo Van/Ford E350 - Ricart Properties Inc. dba Ricart Ford CC#311282546 (Expires 10-23-10)
Item 4:
Compact 1/2 Ton Pick-up/Ford Ranger - Ricart Properties Inc. dba Ricart Ford CC#311282546 (Expires 10-23-10)
Item 5:
1/2 Ton Full Size Pick-up/Ford 150 - (Primary with Flexible Fuel Capability) Ricart Properties Inc. dba Ricart Ford CC#311282546 (Expires 10-23-10)
1/2 Ton Full Size Pick-up/Chevrolet Silverado - (Primary with Hybrid Two Wheel Drive and Hybrid Four Wheel Drive) - White-Allen Chevrolet CC#314446316 (Expires 11-19-2011)
Item 6:
3/4 Ton Full Size Pick-up/Ford F250 - 32 Ford Mercury, Inc. CC#311285506 (Expires 10-14-10)
Item 7:
1 Ton Full Size Pick-up/Ford F350 - 32 Ford Mercury, Inc. CC#311285506 (Expires 10-14-10)
Item 8:
1 Ton Cab & Chassis/Ford F350 - 32 Ford Mercury, Inc. CC#311285506 (Expires 10-14-10)
Item 9:
Heavy Duty 1 Ton Cab & Chassis/Ford F450 - 32 Ford Mercury, Inc. CC#311285506 (Expires 10-14-10)
Item 10:
Full Size Passenger Van/Ford E150 - Ricart Properties Inc. dba Ricart Ford CC#311282546
(Expires 10-23-10)
Item 11:
Light Duty Cargo Van/Ford Transit Connect - Ricart Properties Inc. dba Ricart Ford CC#311282546
(Expires 10-23-10)
Total Estimated Annual Expenditure: $4,000,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase Light Duty Trucks with Ricart Properties Inc. dba Ricart Ford, White Allen Chevrolet, Inc., and 32 Ford Mercury, Inc., to authorize the expenditure of three (3) dollars to establish the contracts from the Mail, Print Services, and UTC Fund. ($3.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 29, 2009 seeking environmental options and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) purchasing environmentally preferred materials, supplies and equipment; and 4) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, these Light Duty Trucks will replace older, high maintenance units used in the daily operations of City Agencies, this is being submitted for consideration as an emergency measure; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Light Duty Trucks in accordance with SA003416 thru September 30, 2010 as follows:
Ricart Properties Inc. dba Ricart Ford, Items 5 (Primary with Flexible Fuel Capability), Items 1, 2, 3, 4, 10, and 11: Amount: $1.00
White Allen Chevrolet Inc., Item 5 (Primary with Hybrid 2 wheel drive and Hybrid 4 wheel drive): Amount: $1.00
32 Ford Mercury, Inc., Items 6, 7, 8, and 9: Amount: $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2140, OCA: 451130, to pay the cost thereof.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.