City of Columbus - File #: 1181-2006

• File #: 1181-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/20/2006
• In control: Utilities Committee
• On agenda: 7/10/2006
• Final action: 7/12/2006
• Title: To authorize the Director of Public Utilities to enter into contract with Gresham, Smith and Partners for an Environmental Audit for the Department of Public Utilities, to authorize the expenditure of $10,373.00 from the Electricity Operating Fund, $196,336.00 from the Water Operating Fund, $193,618.00 from the Sewer System Operating Fund and $141,673.00 from the Stormwater Operating Fund, and to declare an emergency. ($542,000.00)

Date	Ver.	Action By	Action	Result
7/12/2006	1	CITY CLERK	Attest
7/11/2006	1	MAYOR	Signed
7/10/2006	1	Columbus City Council	Approved	Pass
7/10/2006	1	COUNCIL PRESIDENT	Signed
6/30/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
6/29/2006	1	Utilities Drafter	Sent for Approval
6/29/2006	1	Auditor Reviewer	Reviewed and Approved
6/29/2006	1	CITY AUDITOR	Reviewed and Approved
6/29/2006	1	Utilities Drafter	Sent for Approval
6/29/2006	1	CITY ATTORNEY	Reviewed and Approved
6/28/2006	1	ODI DIRECTOR	Reviewed and Approved
6/27/2006	1	EBOCO Reviewer	Reviewed and Approved
6/21/2006	1	Finance Reviewer	Reviewed and Approved
6/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/21/2006	1	Utilities Drafter	Sent for Approval
6/20/2006	1	Utilities Drafter	Sent for Approval
6/20/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
6/20/2006	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this legislation is to enable the Director of the Department of Public Utilities to enter into a contract to acquire professional services for conducting a department-wide environmental audit with Gresham, Smith and Partners.

The audit will include a review of applicable federal and state environmental laws and rules for utility facilities and operations, conduct audits at all facilities, and deliver a final report, including recommendations for establishing regulatory compliance best practices to be managed and continued by the Regulatory Compliance Unit. The total project amount is $542,000, involving one prime contractor and 5 subcontractors, devoting approximately 4900 labor hours, with work projected to be concluded in 34 weeks from the date of the notice to proceed.

The Director of Public Utilities received RFP's on May 24, 2006 and five (5) firms submitted proposals. Seven (7) city employees served on the evaluation committee and after review of all the proposals and criteria, the committee recommended the award of the contract to be made to Gresham, Smith and Partners. The projected date of completion of the project is April 18, 2007. See tabulation of results of the evaluation attached.

SUPPLIER: Gresham, Smith and Partners (62-0794126)

FISCAL IMPACT: $542,000.00 is needed for this service.

Emergency legislation is being requested to avoid interruption in schedules and timelines of the audit.

Title

To authorize the Director of Public Utilities to enter into contract with Gresham, Smith and Partners for an Environmental Audit for the Department of Public Utilities, to authorize the expenditure of $10,373.00 from the Electricity Operating Fund, $196,336.00 from the Water Operating Fund, $193,618.00 from the Sewer System Operating Fund and $141,673.00 from the Stormwater Operating Fund, and to declare an emergency. ($542,000.00)

Body

WHEREAS, the Department of Public Utilities is conducting a department-wide environmental audit to review  applicable federal and state environmental laws and rules for utility facilities and operations, to conduct audits at all facilities, and delivery a final report, including recommendations for establishing regulatory compliance best practices to be managed and continued by the Regulatory Compliance Unit, and

WHEREAS, the Director of Public Utilities received Requests for Proposals bids on May 24, 2007 and five (5) firms submitted proposals for evaluation, and

WHEREAS, a committee of seven (7) City employees conducted evaluations and scoring for each firm, see tabulation attached, and

WHEREAS, the committee selected the best offer that fits the needs of the Environmental Audit, Gresham, Smith and Partners, and

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into contract to avoid interruption in schedules and timelines of the audit with Gresham, Smith and Partners for the immediate preservation of the public health, peace, property and safety; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with Gresham, Smith and Partners for an Environmental Audit

Section 2. That the expenditure of $542,000.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:

Fund No. 550-Electricity

OCA 600700

Object Level 1: 03

Object Level 03: 3336

Amount: $10,373.00

Fund No. 600-Water

OCA 601849

Object Level 1: 03

Object Level 03: 3336

Amount: $196,336.00

Fund No. 650-Sewers

OCA 605006

Object Level 1: 03

Object Level 03: 3336

Amount: $193,618.00

Fund No. 675-Stormwater

OCA 675002

Object Level 1: 03

Object Level 03: 3336

Amount: $141,673.00

TOTAL: $542,000.00

Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.