Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify a contract with TFH-EB Inc. dba Water Works to increase the contract amount by $15,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
Original contract amount $ 40,000.00 Ord. 0333-2022 PO316907
Modification No. 1 amount $150,000.00 Ord. 1159-2022 PO326559
Renewal/Mod No. 2 amount $ 12,500.00 Ord. 2877-2022 PO361010
Modification No. 3 amount $100,000.00 Ord. 0327-2023 PO369599
Modification No. 4 amount $100,000.00 Ord. 1517-2023
Modification No. 5 amount $ 15,000.00 Ord. 1693-2023
Total contract amount $417,500.00
The department advertised RFQ020531 on Vendor Services seeking contractors to provide emergency mechanical repairs on November 22, 2021 with bids being due on December 16, 2021. The Emergency Repair Program is a home repair program operated by the Housing Division. The program was established to assist low and moderate income homeowners with plumbing, sewer repair/replacement, water line repair/replacement, hot water tanks, furnaces, and electrical issues that would impact a household remaining safely in their home. Most homeowners are at or below 50% AMI as defined by HUD with exceptions allowed up to 80% AMI.
The amount of additional funds expended under this modification will be $15,000.00. The need for additional goods/services could not be foreseen at the time the contract was initially awarded due to an updated interpretation of the allowable scope of work for capital funds, that resulted in a need for general fund dollars for home repair project scopes that do not fit the requirements for capital funds.
A comprehensive RFQ was done in 2021 for these services, and contractors were identified at that time. A new RFQ will be done with capital and general fund dollars in the Fall of 2023. Prices were initially established with the original contract awarded from RFQ020531.
In May 2022, Columbus City Council approved ordinance 1159-2022 to modify the contract to add additional funds. The contract term did not change.
In November 2022, Columbus City Council approved ordinance 2877-2022 to renew the contract for one
additional year and to add additional funds. The contract term did not change.
In February 2023, Columbus City Council approved ordinance 0327-2023 to modify the contract for one
additional year and to add additional funds. The contract term did not change.
In June 2023, Columbus City Council approved ordinance 1517-2023 to modify the contract to add additional funds. The contract term did not change.
This legislation will modify the contract to add additional funds. The contract terms will not change.
FISCAL IMPACT: Funding is available in the Division of Housing’s 2023 General Fund budget, but will require a transfer from Object Class 01 to Object Class 03.
CONTRACT COMPLIANCE: the vendor number is 004777 and expires 3/9/2025.
Title
To authorize the Director of the Department of Development to modify a contract with TFH-EB Inc. dba Water Works; to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; to authorize the transfer and expenditure of up to $15,000.00. ($15,000.00)
Body
WHEREAS, the Director of Development has identified the need to modify a contract with TFH-EB Inc. dba Water Works to increase the contract amount by $15,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; and
WHEREAS, the Department of Development advertised RFQ020531 on Vendor Services seeking contractors to provide emergency mechanical repairs on November 22, 2021 and the Director of Development entered into contract with TFH-EB Inc. dba Water Works under the authority of Columbus City Code Section 329.19; and
WHEREAS, Columbus City Council approved ordinance 0333-2022 to enter into contract with TFH-EB Inc. dba Water Works; and
WHEREAS, Columbus City Council approved ordinance 1159-2022 to modify the contract to add additional funds; and
WHEREAS, Columbus City Council approved ordinance 2877-2022 to renew the contract for one additional year and to add additional funds; and
WHEREAS, Columbus City Council approved ordinance 0327-2023 to modify the contract to add additional funds; and
WHEREAS, Columbus City Council approved ordinance 1517-2023 to modify the contract to add additional funds; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Development to modify this contract to add additional funds; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to modify the contract with TFH-EB Inc. dba Water Works in an amount up to $15,000.00, to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
SECTION 2. That the transfer of $15,000.00 or so much thereof as may be needed, is hereby authorized within Fund 1000 (General Fund), from Dept-Div 44-10 (Housing), object class 01 (Personnel) to Dept-Div 44-10 (Housing), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That for the purpose as stated in Section 1, the expenditure of $15,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 1000 (General Fund), Dept-Div 44-10 (Housing), in object class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.