Explanation
The term of the lease is for five (5) years beginning January 1, 2013 and expiring December 31, 2016. The lease is for 40 golf riding cars - 10 for Airport, 10 for Mentel and 20 for Wilson Road Golf Courses. Payment for each year of the lease is subject to annual approval by City Council and a yearly purchase order certified by the Auditor's Office for one year at a time. The total cost of the four (4) year lease is expected to be not more than $129,600.00 Two (2) bids (SA004771) Lease of 40 golf riding cars-Golf Division 2013-2016) were opened by the Recreation and Parks Department Golf Division on January 28, 2013. The two bidders were:
Lake Erie Golf Cars, LLC with financial institution PNCEF, LLC
Mid Ohio Golf Car, Inc. - NO BID.
The Services Contract (service, maintenance and repairs) award is made to:
Lake Erie Golf Cars, LLC
26565 Miles Road, Suite 200
Warrensville Heights, Ohio 44128
341880513 (expires 1-24-2015) Local Rep: Danny Hayes
614-808-5735
With the Lease-Purchase Agreement payments made to:
PNCEF, LLC
995 Dalton Avenue
Cincinnati, Ohio 45203
221146430 (expires 4-25-2014)
Contact: Grace Sandlin
Benefits to Public:
The Columbus Municipal Golf Division is a special revenue fund and not part of the general operating fund. The rental of golf riding cars provides income to Golf's operating fund while providing a necessary service for our golfers with no additional expense to our operations.
Emergency Justification:
Emergency legislation is requested to assure timely processing of the services contract and Lease-Purchase Agreement with regard to delivery of the golf riding cars so as not to impact the 2013 golfing season.
Financial Impact:
Payment for each year of the lease is subject to annual approval by City Council and a yearly purchase order certified by the Auditor's Office for one year at a time.
Title
To authorize and direct the Director of Recreation and Parks to enter into a services contract with Lake Erie Golf Cars, LLC, and a Lease-Purchase Agreement with PNCEF, LLC, dba PNC Equipment Finance, for 40 golf riding cars; and to declare an emergency.
Body
WHEREAS, bids were received by the Columbus Recreation and Parks Department Golf Division on January 28, 2013, and the contract was awarded to Lake Erie Golf Cars, LLC on the basis of lowest and most responsive bidder; and
WHEREAS, a Lease-Purchase Agreement must be entered into with PNCEF, LLC, dba PNC Equipment Finance, which is the entity that holds title to and provides the financing for these 40 golf riding cars; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to enter into a services contract with Lake Erie Golf Cars, LLC, and a Lease-Purchase Agreement with PNCEF, LLC, dba PNC Equipment Finance, so that the equipment is ready for the 2013 golf season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. The Director of Recreation and Parks be and is hereby authorized to enter into a services contract with Lake Erie Golf Cars, LLC, and a Lease-Purchase Agreement with PNCEF, LLC, dba PNC Equipment Finance, for 40 Golf Riding Cars.
SECTION 2. Lake Erie Golf Cars, LLC will provide all service, maintenance and repairs for the golf cars under the services contract.
SECTION 3. Payment for each year of the lease is subject to City Council approval and a yearly purchase order certified by the Auditor's Office for one year at a time.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.