Explanation
Background: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Altec Inc. DBA Altec Inc. DBA Altec Industries, Inc., for the purchase and delivery of an HD line truck for the Division of Power. The bid amount is $422,091.74, with a contingency of $42,209.17, for a total not to exceed contract amount of 464,300.91 being authorized by this ordinance.
The line truck will be used by the Division of Power to enable employees to conduct maintenance type work around power underground and overhead utilities infrastructure. This purchase has been approved by the Division of Fleet Management and will replace BT #18775.
Procurement:
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Codes Chapter 329 relating to competitive bidding, RFQ031155. Two hundred forty-five (245) vendors were solicited, and three (3) bids were received. The bids were opened and evaluated on October 2, 2025. The Division of Power has determined that Altec Inc. DBA Altec Industries, Inc., be awarded as they were the most responsive, responsible, and best bidder.
After the bids were evaluated, Altec Inc. DBA Altec Industries, Inc.’s stated terms and conditions from the original bid were redacted to accept the City of Columbus’ terms. The vendor also adjusted extended the expiration date of their quote. Therefore, a bid waiver is being requested to allow the acceptance of the updated quote.
Principal Parties:
Altec Inc. DBA Altec Industries, Inc.
210 Inverness Center Drive
Birmingham, AL 35242
Donald Hensel, (270) 319-7282
Contract Compliance Number: 025767
Contract Compliance Expiration Date: PENDING UPDATE
Emergency Designation: The Department of Public Utilities respectfully requests this legislation be considered for immediate use in order to secure a price lock ahead of impending tariffs.
Fiscal Impact: $464,300.91 is budgeted and available from within the Division of Power Operating Fund to meet the financial obligations of this contract.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Altec Inc. DBA Altec Industries, Inc. for the purchase and delivery of a HD line truck for the Division of Power; to waive competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $464,300.91 from the Division of Power Operating Fund; and to declare an emergency. ($464,300.91)
Body
WHEREAS, it is necessary to authorize the Director of Department of Finance and Management to enter into a contract with Altec Inc. DBA Altec Industries, Inc. for the purchase and delivery of a HD line truck; and
WHEREAS, the Purchasing Office opened formal bids on October 2, 2025, for the purchase and delivery of a HD line truck for the Division of Power; and
WHEREAS, The Division of Power recommends the award be made to Altec Inc. DBA Altec Industries, Inc.; and
WHEREAS, due to the expiration date and incorrect pricing associated with Altec Inc. DBA Altec Industries, Inc.’s bid, a new quote was provided with an extended expiration date to allow the City ample time to process the contract, therefore, it is in the best interest of the City to waive the provisions of competitive bidding and enter into the contract with Altec Inc. DBA Altec Industries, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of $464,300.91, or so much thereof as may be needed, for the purchase and delivery of a HD line truck from the Power Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of the Department of Finance and Management to establish a contract with Altec Inc. DBA Altec Industries, Inc., for the purchase and delivery of a HD line truck in order to secure a price lock ahead of impending tariffs, and in accordance with the terms, conditions, and specifications of solicitation number RFQ031155 on file in the purchasing office; all for the immediate preservation of the public health, peace, property, safety and welfare; NOW THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with Altec Inc. DBA Altec Industries, Inc., for the purchase and delivery of a HD line truck for the Division of Power in accordance with the terms, conditions, and specifications on solicitation number RFQ031155 on file in the Purchasing Office.
SECTION 2 That this Council finds it in the City's best interest to waive the competitive bidding provisions of City Code, Chapter 329 for the contract with Altec Inc. DBA Altec Industries, Inc.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the expenditure of $464,300.91, or as much thereof as may be needed, is hereby authorized from Object Class 06, capital outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.