Explanation
Background: The Transportation Division's main operations center at E. 25th Avenue temporarily lost power during the December 2004 ice storm. The loss of electrical power restricted the division's ability to provide the most efficient snow and ice removal services from the 25th Avenue operations center. Therefore, backup emergency power is necessary at this location and other Transportation facilities, including the 311 call center(s). A professional engineering services contract is needed to assure timely completion of the design of this back-up power system.
The selection process for the professional service contract was conducted in accordance with provisions of Chapter 329.11 of the City Code. Twelve (12) firms were requested to submit proposals and four (4) firms, Star Consultants, Incorporated (MBR); Advanced Engineering Consultants (a female business enterprise); GPD Associates, and Communication Engineering Consultants, LLC, (MBR) did so. Firms were requested to render proposals for back-up power systems for two (2) different groups of five (5) facilities each, subsequently designated as "Group A" and "Group B".
The Public Service Director has determined that Glaus, Pyle, Schomer, Burns and DeHaven d/b/a GPD Associates, contract compliance number 34-1134715 (expiring March 1, 2007) submitted the best overall proposal for the work that pertains to the Group B facilities. Legislation authorizing Group A facilities will be submitted later this year.
This legislation authorizes the Public Service Director to enter into a professional engineering services contract with GPD Associates for this purpose in the amount of $50,000.00. This contract will design a suitable backup power system and produce bid documents for its purchase and installation.
Fiscal Impact: Funds in the amount of $50,000.00 are available within the General Permanent Improvement Fund in the Transportation Division's General Roadway Street Improvement project. This ordinance appropriates cash within this Fund as necessary and authorizes the expenditure.
Emergency action is requested to expeditiously complete the necessary design work such that the back-up power system is available as soon as possible.
Title
To authorize the appropriation of $50,000.00 within the General Permanent Improvement Fund; to authorize the Public Service Director to enter into a contract with GPD Associates for professional design services for the stand by power for Transportation Division and 311 operational locations; to authorize the expenditure of $50,000.00 from the General Permanent Improvement Fund, and to declare an emergency. ($50,000.00).
Body
WHEREAS, the Public Service Director has identified the need to provide professional engineering design services for the Stand By Power for Transportation Operations and 311 locations and enter into a professional service contract for this purpose; and
WHEREAS, a satisfactory proposal has been submitted by GPD Associates; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that this design contract should be awarded immediately so that the back-up power system is available as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $50,000.00 be and hereby is appropriated from the unallocated balance of Fund 748, the General Permanent Improvement Fund, and from any and all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6681, OCA Code 642678 and Project 537650.
SECTION 2. That the monies appropriated in Section 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the Public Service Director be and hereby is authorized to enter into a contract with GPD Associates, 520 South Main Street, Suite 2531, Akron, Ohio 44311 for design services for stand-by power for Transportation and 311 Center operational locations for the Transportation Division in an amount not to exceed $50,000.00.
SECTION 4. That for the purpose of paying the cost thereof, the sum of $50,000.00, or so much thereof as may be needed be and hereby is authorized to be expended from Fund 748, the General Permanent Improvement Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6681, OCA Code 642678 and Project 537650.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.