Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for professional architectural and engineering consulting services for various city renovation projects. This serves as a blanket contract for renovations to city buildings and building components. Ordinance No. 0505-2014, passed by City Council on March 26, 2014, authorized the original contract for professional architectural and engineering consulting services for various city renovation projects.
This modification authorizes additional funding for the blanket contract for renovations to city building and building components. A blanket contract is an efficient mechanism by which smaller renovation projects can be more efficiently scoped and bid. Actual construction projects designed under this contract come back to Council for authorization. It is practical and cost effective for ongoing coordination and planning to modify this contract with Mull & Weithman Architects, Inc. It would not be in the best interests of the city to go with another vendor at this time.
Emergency action is requested so that needed renovations within the city may be designed and/or assessed as quickly as possible.
Mull & Weithman Architects, Inc. Contract Compliance No. 31-1635306, expiration date September 23, 2015.
Fiscal Impact: The cost of this contract is $250,000.00. This legislation authorizes the expenditure of $75,000.00 from the Construction Management Capital Improvement Fund; $125,000.00 from the Safety Voted Bond Fund; $15,000.00 from the Information Services Capital Improvement Bond Fund; $25,000.00 from the General Permanent Improvement Fund; and $10,000.00 from the Development Services Fund. Sufficient funding is available in these funds for the stated purpose.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Construction Management Capital Improvement Fund, the Safety Voted Bond Fund, the Information Services Capital Improvement Fund, the General Permanent Improvement Fund and the Development Services Fund; to authorize the Director of Finance and Management to modify a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc.; to authorize the expenditure totaling $250,000.00 from the Construction Management Capital Improvement Fund, the Safety Voted Bond Fund, the Information Services Capital Improvement Fund, the General Permanent Improvement Fund, and the Development Services Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Construction Management Capital Improvement fund, the Safety Voted Bond Fund, the Information Services Capital Improvement Fund, the General Permanent Improvement Fund, and the Development Services Fund; and
WHEREAS, Ordinance No. 0505-2014, passed by City Council on March 26, 2014, authorized the original contract for professional architectural and engineering consulting services for various city renovation projects; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to modfiy a contract with Mull & Weithman Architects, Inc. for professional architectural and engineering consulting services for various city renovation projects; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to modify a contract with Mull & Weithman Architects, Inc. for professional architectural and engineering consulting services, so that needed renovations may be accomplished as quickly as possible; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended to provide sufficient authority for this contract modification as follows:
Fund 733
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
733 / 570030-100102 / Facility Renovations-Staff Reimbursement (Councilmanic SIT Supported)/$134,001/($75,000/$59,001
733 / 570030-100120 / Facility Renovations-Various (Councilmanic SIT Supported)/$930,288/$75,000/$1,005,288
Fund 701
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
701|310003-100000| Surveillance Cameras (Voted 2013 SIT Supported)/$557,399/($125,000)/$432,399
701|310004-100000 |Professional Arch Svs (Voted 2013 SIT Supported)/$75,000/$125,000/$200,000
Fund 748
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
748 / 748592-100000 / Refuse General (GPIF Carryover)/$251,335.00/($25,000.00)/$226,335.00
748 / 590086-100000 / Refuse Collection Facility Improvements (GPIF Carryover)/$0.00/$25,000.00/$25,000.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
733 / 570030-100102 / Facility Renovations-Staff Reimbursement / 06-6681 / 733302 / $75,000.00
TO:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
733 / 570030-100120 / Facility Renovations-Various / 06-6681 / 733120/ $75,000.00
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
701 / 310003-100000 / Surveillance Cameras / 06-6681 / 701003/$125,000.00
TO:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
701 / 310004-100000 / Professional Arch Svs /06-6681 /701004 / $125,000.00
SECTION 4. The sum of $25,000.00 be and is hereby appropriated from the unappropriated balance of the General Permanent Improvement Fund, Fund 748, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
748 / 748592-100000 / Refuse General / 06-6600 / 748592 / $25,000.00
SECTION 5. That the transfer of cash and appropriation within the General Permanent Improvement Fund, No. 748, be authorized as follows:
FROM:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
748 / 748592-100000 / Refuse General / 06-6600 / 748592 / $25,000.00
TO:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
748 / 590086-100000 / Refuse Collection Facility Improvements / 06-6600 / 748086 / $25,000.00
SECTION 6. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Office of Construction Management, with Mull & Weithman Architects, Inc. for professional architectural and engineering consulting services for various City renovation projects.
SECTION 7. That the expenditure of $250,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 6, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level 1: 06
Object Level 3: 6681
Amount: $75,000.00
Division: 30-01
Fund: 701
Project: 310004-100000
OCA Code: 701004
Object Level 1: 06
Object Level 3: 6681
Amount: $125,000.00
Division: 47-02
Fund: 514
Sub fund: 02
Project: 470031-100000
OCA Code: 470031
Object Level 1: 06
Object Level 3: 6681
Amount: $15,000.00
Division: 59-02
Fund: 748
Project: 590086-100000
OCA Code: 748086
Object Level 1: 06
Object Level 3: 6681
Amount: $25,000.00
Division: 43-01
Fund: 240
OCA Code: 430102
Object Level 1: 03
Object Level 3: 3339
Amount: $10,000.00
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.