Explanation
BACKGROUND: The existing miscellaneous piping and couplings at the Hap Cremean Water Plant have been in continuous operation for over 45 years. This contract provides for the replacement of this equipment to eliminate further deterioration and downtime.
The procurement of this contract was conducted in accordance with Section 329.09.
Competitive bids were received and opened at the office of the Director of Public Utilities on November 17, 2004. Of the two (2) bids received, the lowest responsive, responsible and best bidder was The Righter Company, Inc.
BIDDER AMOUNT
The Righter Company, Inc. $204,270.00
Kokosing Construction Co., Inc. $305,800.00
EMERGENCY: Emergency legislation is being requested to allow completion before high pumpage season; and so as to allow the financial transactions to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: The 2004 C.I.B. is being amended to increase authority for the Hap Cremean Water Plant Miscellaneous Improvements - Piping and Couplings and funds are being transferred to provide funding for this project.
CONTRACT COMPLIANCE NUMBER: 31-0889208
Title
To authorize the Director of Public Utilities to enter into a contract with The Righter Company, Inc. for the Hap Cremean Water Plant Miscellaneous Improvements - Piping and Couplings, for the Division of Water, to authorize the expenditure of $204,270.00 from the Waterworks Enlargement Voted 1991 Bonds Fund, to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, to amend the 2004 C.I.B. and to declare an emergency. ($204,270.00)
Body
WHEREAS, the Director of Public Utilities did receive and open bids on November 17, 2004 for the Hap Cremean Water Plant Miscellaneous Improvements - Piping and Couplings for the Division of Water, Department of Public Utilities, and
WHEREAS, a satisfactory low bid has been received, and
WHEREAS, It is required in the usual daily operation of the Division of Water, Department of Public Utilities, to increase authority for the Hap Cremean Water Plant Miscellaneous Improvements - Piping and Couplings, and
WHEREAS, an emergency exists in the usual daily operations of the Division of Water, Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into a Contract with The Righter Company, Inc., for the Hap Cremean Water Plant Miscellaneous Improvements - Piping and Couplings, and it is necessary for the work to be complete before high pumpage season; therefore emergency legislation is being requested due to the urgency of this work; and in that it is immediately necessary to increase authority so as to allow accurate accounting and financial management; for execution of the work and for the preservation of public health, peace, property safety and welfare, now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into a Contract with The Righter Company, Inc., in the amount of $204,270.00 for the Hap Cremean Water Plant Miscellaneous Improvements - Piping and Couplings for the Division of Water, Department of Public Utilities, Contract No. 1071, on the basis of the lowest responsive and responsible and best bid received on November 17, 2004.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $204,270.00 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds Fund No. 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6623, Project No. 690286, OCA Code 642900.
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 690416 Griggs Dam Tender's House Renovation $197,975.00
OCA Code 690416
TO: 690286 HCWP Misc. Imp. Facilities $197,975.00
OCA Code 642900
Section 5. That Section 1, Public Utilities/Water 60-09 of Ordinance 1059-2004 is hereby amended as follows:
PROJECT NO. PROJECT NAME TOTAL BUDGET
690286 HCWP Misc. Imp. Facilities $868,186 *(1)*
690416 Griggs Dam Tender's House Renovation $52,025 *(2)*
Section 6. That for reasons stated in the preamble, hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after approval if the Mayor neither approves nor vetoes the same.
2004 Original Budget 2004 Amended Budget Comments
*(1)* $670,211 $868,186 Authority Increased
*(2)* $250,000 $72,236 Authority Reduced