Explanation
Background: This ordinance authorizes the Director of Public Safety to enter into contract with Security Risk Management Consultants, Inc., (SRMC) for continued consulting and related services for the assessment, design and implementation of the Fire Division's security card access control system. SRMC will continue to provide active participation from the beginning to the end of this project, including attending pre-bid meetings with the security contractors, evaluating the security contractors proposals and recommending the award thereof, as well as providing project management throughout the implementation and installation process.
The Division of Fire is currently using an outdated security card access control system at the Parsons Avenue Administration and Training facilities. Also, the Fire Division has no security card access systems at any of the fire stations. Contracting with SRMC will provide the Fire Division with an abundance of resources and expertise, which will ultimately lead to the improved security at the Administration and Training facilities.
SRMC completed the assessment of the original Fire facilities security systems in 2011. This ordinance will allow the assessment and implementation to continue with Security Risk Management completing the design specifications for the remaining fire station security plan.
Bid Information: Formal bidding provisions of the Columbus City Code Chapter 329.06 is recommended to be waived in order to enter into this contract with Security Risk Management Consultants, Inc., for their continued work on this project. They completed approximately 80 percent of Fire's assessment thus far.
Emergency action is requested so that the analysis of the existing site can continue immediately, and the existing outdated system can be replaced as quickly as possible.
Contract Compliance: Security Risk Management Consultants, Inc. (SRMC) ~ #311281111 ~ exp. 02/16/2012
Fiscal Impact/Budgeted Amount: This ordinance authorizes the expenditure of $38,950.00 from Fire's G.O. Bond Fund for continued consulting services with Security Risk Management Consultants; the original amount of $99,960 was authorized via Ord. 0731-2008 passed 6/3/08, and a modification of $25,010 was authorized via Ord. 1638-2010 passed 12/13/10. Funds are available in Fire 2011 Capital Improvement Budget for this contract.
Title
To authorize and direct the Director of Public Safety to enter into a contract with Security Risk Management Consultants, Inc. (SRMC) for continued consulting services for the Fire Division's security card access system; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $38,950.00 from the Public Safety Bond Funds; and to declare an emergency. ($38,950.00)
Body
WHEREAS, the Department of Public Safety, on behalf of the Division of Fire, plans to enter into a contract with Security Risk Management Consultants, Inc. (SRMC) for continued consulting and related services associated with the Division's security card access systems; and
WHEREAS, the Department is requesting a waiver of the provisions of Section 329.06 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire in that it is immediately necessary to enter into said contract with Security Risk Management Consultants, Inc. so that consulting and related services associated with the assessments can continue in order to improve security at Fire Division facilities for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and he is hereby authorized and directed to enter into contract with Security Risk Management Consultants, Inc. for consulting and related services for the assessment, design and equipment specification and implementation associated with the Fire Division's security card access system.
SECTION 2. That this Council finds it in the best interest of the City of Columbus to waive the requirements of competitive bidding, and does hereby waive the provisions of Section 329.06 of the Columbus City Codes.
SECTION 3. That the expenditure of $38,950.00, or so much thereof as may be necessary, be and is hereby authorized from the Public Safety G. O. Bond Fund 701; OCA 644559; Project 340103-100000; OL3 Code 6620, to pay the cost thereof.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.