Explanation
BACKGROUND: For the option to purchase Cisco VoIP Engineering Services UTC. Voice over the Internet Protocol (VoIP) engineering services will be used to design and install VoIP phone systems for all City agencies. The term of the proposed option contract would be two (2) years. Contract is through May 30, 2012. The contract may be extended for one (1) additional one year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on May 21, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003261) Fifty - two (MBE:4, FBE:0) bids were solicited; A total of four (4) bid proposals (MBE:0, FBE:0) were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
LOGOS Communications, Inc., CC#341631678 (Expires 10/22/2010)
Total Estimated Annual Expenditure: depending on budget capabilities
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Cisco VoIP Engineering Services with LOGOS Communications, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 21, 2009 and selected the lowest, responsive, responsible and best bid. Four (4) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, Cisco VoIP Engineering Services will be used to design and install VoIP phone systems for all City agencies, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into one (1) contract for an option to purchase Cisco VoIP Engineering Services to ensure uninterrupted supply of materials and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Cisco VoIP Engineering Services with Solicitation SA003261; contract is through May 30, 2012 and may be extended for one (1) additional one year subject to mutual agreement by both parties:
LOGOS Communications, Inc.; Awarded all items; Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.