Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to extend a services contract with Liberty Tire Recycling, LLC, for the Division of Refuse Collection for the purpose of tire disposal. The contract extension is for one year. The dollar amount of the extension is $22,000.00.
The City of Columbus is contractually obligated to use the Solid Waste Authority of Central Ohio (SWACO) landfill. An exception to this is the disposal of tires. Tires collected by Refuse, usually found as a result of illegal dumping, are not to be taken to SWACO.
The Department of Public Service issued a bid for tire disposal services. The bid was awarded to Liberty Tire Recycling, LLC, for an initial term of three years with two one-year renewals. This ordinance authorizes year four of the contract for $22,000.00, extending the contract through February 28, 2015.
$ 40,000.00 Original Contract Amount (EL011402)
$ 41,200.00 Amount of first Modification (Modification number 1) - (EL012582)
$ 22,000.00 Amount of third Modification (Modification number 3)
$ 103,200.00 Total contract amount including all modifications
2. CONTRACT COMPLIANCE
The contract compliance number for Liberty Tire Recycling, LLC is 043613449 and expires 03/11/15.
3. FISCAL IMPACT
This 2014 expense is budgeted within the Special Income Tax Fund, Purpose - Tipping Fee - Refuse Disposal, which was appropriated with Ordinance 2732-2013.
4. Emergency Justification
Emergency action is requested to allow the continuation of as-needed tire disposal services.
Title
To authorize the Director of Public Service to modify and increase an existing contract with Liberty Tire Recycling, LLC, for tire disposal services; to authorize the expenditure of $22,000.00 or so much thereof as may be necessary within the Special Income Tax Fund to pay for the tire disposal service; and to declare an emergency. ($22,000.00)
Body
WHEREAS, the Division of Refuse Collection must dispose of tires collected; and
WHEREAS, SWACO does not accept bulk tires for disposal: and
WHEREAS, the Department of Public Service issued a service bid in January of 2011 and a three-year contract with two one-year renewals was awarded to Liberty Tire Recycling, LLC, to perform tire disposal services for Division of Refuse Collection stations; and
WHEREAS, the contract with Liberty Tire has two one-year extensions remaining; and
WHEREAS, the Department of Public Service and Liberty Tire both want to extend the contract another year; and
WHEREAS, this 2014 expense is budgeted within the Special Income Tax Fund, Purpose - Tipping Fee - Refuse Disposal, which was appropriated with Ordinance 2732-2013; and
WHEREAS, emergency action is requested to allow continuation of as-needed tire disposal services
thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized and directed to modify and renew the existing contract with Liberty Tire Recycling, LLC, 1251 Waterfront Place, Suite 400, Pittsburg, PA 15222-4261 for the purpose of tire disposal services.
SECTION 2. That for the purpose of paying the cost of this contract modification the sum of up to $22,000.00, or so much thereof as may be needed is hereby authorized to be expended from the Special Income Tax Fund, No. 430, for the Division of Refuse Collection, as follows:
Fund Name / Purpose /Department/ O.L. 01-03 Codes / OCA / Amount
430 / Special Income Tax / Tipping Fee - Refuse Disposal / 59-02 / 03-3389 / 594341 / $22,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.