Explanation
BACKGROUND: For the option to establish a UTC contract to purchase US Filter Envirex Parts for the Division of Sewerage and Drainage, the largest user. The term of the proposed option contract would be two (2) years, expiring December 31, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 30, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002574). Forty-seven (47) bids were solicited: (M1A-0, F1-1, MBR-1). One (1) bid was received.
The sole bidder was deemed non-responsive for submittal of additional Terms and Conditions. The Division of Sewerage and Drainage requested that the Purchasing Office negotiate with the vendor to modify the Terms and Conditions. That has been done, and the Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Siemens Water Technologies, Corp., MAJ, CC# 04-3063901 expires 11/13/08, $1.00
Total Estimated Annual Expenditure: $250,000.00, Division of Sewerage and Drainage, the largest user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase US Filter Envirex Parts with Siemens Water Technologies Corporation, to authorize the expenditure of $1.00 to establish the contract from the Purchasing Contract Operation Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 30, 2007 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, the sole bidder was deemed non-responsive and the City negotiated acceptable Terms and Conditions; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of US Filter Envirex Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase US Filter Envirex Parts , thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for the option to purchase US Filter Envirex Parts in accordance with Solicitation No. SA002574 as follows:
Siemens Water Technologies Corporation, All Items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Sections 329.06 (Formal Competitive Bidding) of the Columbus City Code.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.