Explanation
1. BACKGROUND
The Transportation Division is responsible for conducting street maintenance and rehabilitation operations of the City's roadway system. To accomplish this mission the Division requires three Pothole Patchers capable of performing street repairs. The purchase of these units is necessary to ensure the proper and rapid repair of street and roadway anomalies. This purchase is consistent with the division's fleet replacement program.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on September 11, 2008 for Bid SA-003012 as follows:
Vendor Model Patcher Unit Price Hyd. Air Comp. Ziebart 3 Unit Total 1.Center 7400 TCM 500-120- $122,298 $3,000 -$1,050 $368,844
City Intl. DHE
2. Fyda M2PRL- TCM-500-120- $126,319 N/A N/A $378,957
Freightliner 72D DHE
Both vendors are Majority firms.
The lowest bid from Center City International Trucks, contract compliance number 31-1048371(expiring 3/11/10), met specifications as the lowest responsive, responsible bidder. Their bid price for three units is $366,894.00. The Division will also be taking the option to purchase hydraulic air compressors for $3,000.00 and the option to deduct the cost of "Ziebarting" for -$1,050.00. Total cost for three units with options is $368,844.00.
2. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the three Pothole Patchers are available for immediate use.
3. FISCAL IMPACT
Funds are available for this expenditure due to cancellation of encumbrances from completed projects from the Streets and Highways G.O. Bonds Fund.
Title
To amend the 2008 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $368,844.00 from the Streets and Highways G.O. Bonds Fund; to authorize the Director of Finance and Management to enter into a contract for the purchase of three Pothole Patchers from Center City International Trucks for the Division of Transportation; and to declare an emergency. ($368,844.00)
Body
WHEREAS, the Division of Transportation is responsible for conducting street maintenance and rehabilitation operations of the City's roadway system, and
WHEREAS, the Division of Transportation is in need of three Pothole Patchers; and
WHEREAS, funds are available in the Streets and Highways G.O. Bonds Fund for this expense, and
WHEREAS, an emergency exists in the usual daily operations of the Division of Transportation in that it is immediately necessary to purchase three Pothole Patchers for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
590130-100000 / Facilities (Carryover) / $448,256.00 (Carryover) / $1,700.00 (Carryover) / $449,956.00 (Carryover)
530020-100000 / Street Equipment (Carryover) / $357,955.00 (Carryover) / $11.00 (Carryover) / $357,966.00 (Carryover)
Section 2. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
590130-100000 / Facilities (Carryover) / $449,956.00 (Carryover) / ($368,834.00) (Carryover) / $81,122.00 (Carryover)
530020-100000 / Street Equipment (Carryover) / $357,966.00 (Carryover) / $368,834.00 (Carryover) / $726,800.00 (Carryover)
Section 3. That the transfer of monies within the Streets and Highways G.O. Bonds Fund, Fund 704 be authorized as follows:
TRANSFER FROM:
Fund / Project # / Project / Object Level One/Object Level Three Codes / OCA Code
704 / 590130 / Facilities / 06/6600 / 644385 / $368,833.90
TRANSFER TO
Fund / Project # / Project / Object Level One/Object Level Three Codes / OCA Code
704 / 530020 / Street Equipment / 06/6600 / 644385 / $368,833.90
Section 4. That the sum of $368,844.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, Dept./Div. 59-09, O.L. 01-03 Codes, 06-6651, OCA Code 644385, Project Number 530020.
Section 5. That the Director of Finance and Management is hereby directed and authorized to enter into a contract with Center City International Trucks, Inc. 4200 Currency Drive, Columbus, OH 43228 for $368,844.00 for the purchase of three Pothole Patchers in accordance with specifications on file in the Purchasing Office.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.