Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into a professional services contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for architectural and engineering services relative to the new Police Division property room project at 724 Woodrow Avenue. The purchase of 724 Woodrow Avenue, in the amount of $1,580,000.00 was approved by Ordinance No. 0477-2007, passed April 11, 2007. The purpose of this purchase was to allow the Police Division to consolidate and relocate both its Property Room, currently located at the 1250 Fairwood Avenue Complex, and the Police Crime Lab, located in leased space at King Avenue.
Requests for Proposals (RFPs) were available on August 21, 2007, and responses were to be submitted on or before September 17, 2007. The City received four proposals, from the following firms: Bird Houk Collaborative, DLZ Ohio, Inc. (MBR), HKI Associates, Inc. (MBE), and Mull & Weithman Architects, Inc. A five-person committee evaluated the proposals, consisting of one member from the Equal Business Opportunity Commission Office and two members each from the Office of Construction Management and Police Division.
The scores were as follows:
Mull & Weithman Architects, Inc. (819 points)
HKI Associates, Inc. (701 points)
DLZ Ohio, Inc. (696 points)
Bird Houk Collaborative (570 points)
Mull & Weithman Architects, Inc. was the highest-ranked firm, receiving consistently high marks from the Evaluation Committee. Mull & Weithman Architects, Inc. received the highest scores in five of the six categories (Competence to Perform, Past Performance, Project Tasks Defined, Innovative Approach, and Cost Containment), and the second highest score in the remaining category (Understanding of Project). HKI Associates received the highest score in the Understanding of Project category.
Mull & Weithman Architects, Inc. is charged with a complete design. The design is to include various needs of the Police Division property room, including, among other components, 100,000 square feet of storage space, 10,000 square feet of auction area, space for felony vehicle storage, office space and walk in freezer space for DNA storage. Because overall project costs have yet to be finalized, the initial design work will focus on protecting this asset by replacing the roof, securing the building envelope and designing and replacing the building HVAC systems. Once these tasks are completed, the remaining design work will be completed.
Emergency Action is necessary in order to protect the building asset.
Fiscal Impact: The total amount of this contract is $400,000.00. Funding is available in the Safety Voted Bond Fund.
Mull & Weithman Architects, Inc., Contract Compliance #31-1635306, expiration date 01/31/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Mull & Weithman Architects, Inc. for architectural and engineering services for the Police Division property room project at 724 Woodrow Avenue and to authorize the expenditure of $400,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($400,000.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to contract with a professional services company for architectural and engineering services for the Police property room project at 724 Woodrow Avenue, and
WHEREAS, the Finance and Management Department advertised Requests for Proposals (RFPs) on August 21, 2007, and
WHEREAS, a five-person evaluation committee recommended Mull & Weithman Architects, Inc. as the most qualified firm, and
WHEREAS, it is the recommendation of the Finance and Management Director to contract with Mull & Weithman Architects, Inc. for architectural and engineering services for the Police Division property room project at 724 Woodrow Avenue, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Mull & Weithman Architects, Inc. for architectural and engineering services for the Police Division property room project at 724 Woodrow Avenue, so that this building asset is properly protected, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Mull & Weithman Architects, Inc. for architectural and engineering services for the Police Division property room project at 724 Woodrow Avenue.
SECTION 2. That the expenditure of $400,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330033
OCA: 644476
Object Level 1: 06
Object Level 3: 6681
Amount: $400,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.