Explanation
BACKGROUND
To authorize the Director of Finance and Management to enter into a contract with Sherman + Reilly, Inc. for the purchase and delivery of two (2) cable reel puller-tension trailers in an amount not to exceed $256,784.40.
The cable reel puller-tension trailers will be used by the Division of Power employees to pull in new overhead lines. This purchase has been approved by the Division of Fleet Management and will replace BT16254 and BT16255.
PROCUREMENT
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ030671). Thirty-three (33) vendors were solicited and three (3) majority bids were received and opened on July 24, 2025.
The following bids were received:
Name / Bid Amount / City and State / CC Status
1. Envoltz LLC / $397,000.00 / Bossier City, LA
2. Sherman + Reilly, Inc / $256,784.40 / Chattanooga, TN
3. Alamex Inc. / $267,060.00 / Manteca, CA
After evaluation of the bids, the Division of Power has determined the bid from Sherman + Reilly, Inc. meets all the requirements of the bid and is recommended for award as the lowest, responsive, responsible and best bidder.
SUPPLIER / CONTRACT COMPLIANCE
Sherman + Reilly, Inc., cc #004399, expires 11/18/26
The certification of Sherman + Reilly, Inc. was in good standing at the time of the contract award. The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT
$256,784.40 is budgeted and available for this expenditure
Title
To authorize the Director of the Department of Finance and Management to enter into contract with Sherman + Reilly, Inc. for the purchase and delivery of two (2) cable reel puller-tension trailers for the Department of Public Utilities; to authorize the expenditure of up to $256,784.40 from the Electricity Operating Fund. ($256,784.40)
Body
WHEREAS, the Department of Public Utilities needs cable reel puller-tension trailers enable employees to pull in new overhead lines in and around the City of Columbus; and
WHEREAS, the Purchasing Office opened formal bids on July 24, 2025 for the purchase and delivery of two cable reel-puller tension trailers; and
WHEREAS, the Department of Public Utilities, Division of Power recommends an award be made to the lowest, responsive, responsible and best bidder, Sherman + Reilly, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of $256,784.40 or so much thereof as is needed for the purchase from and within the Electricity Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Sherman + Reilly, Inc. for the purchase and delivery of two cable reel-puller tension trailers in accordance with the terms, conditions and specifications of Solicitation Number RFQ030671 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into contract with Sherman + Reilly, Inc., for the purchase and delivery of two cable reel-puller tension trailers in accordance with the terms, conditions and specifications of Solicitation Number RFQ030671 on file in the Purchasing Office.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $256,784.40, or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.