Explanation
Background: In June of 2002 the Franklin County Municipal Clerk entered into a three a year agreement with National City Bank, expiring on June 30, 2005. On June 14, 2005 the Clerk signed a letter agreeing to month-to-month services with National City Bank, along with a Memorandum of Agreement for Deposit of Public Funds. On September 16, 2005 an Addendum BA Merchant Services agreement and Merchant Certification agreement was signed by the Clerk for monthly services.
The Franklin County Municipal Clerk seeks authorization to enter into one year agreements with National City Bank to pay for banking services through November 30, 2006. The documents that formed the agreements were: a Memorandum of Agreement for the Deposit of Public Funds, Master Treasury Services Agreement, Certified Treasury Management Agreement, a Merchant Service Agreement with National Processing Company, LLC (NCP) for a Card Processing Agreement, Debit Card Agreement, and an Equipment Agreement.
The Ohio Revised Code, section 1901.31 (G), empowers the Franklin County Municipal Court Clerk to select the depository of its funds without engaging in competitive bidding. Nonetheless, an informal bidding process was used, soliciting eight banks. Although National City Bank was not the lowest bidder, the Clerk awarded the contract to the current bank, National City Bank, due to the hardship it would place on the court to change banks in the midst of difficult computer advancements. It is estimated that the difference between the two contracts will be approximately $2,397 per month. (.07% in earnings credit and $297.00 in monthly bank fees)
Supplier: National City Bank's compliance number 314270685
Fiscal Impact: $95,000.00 is and available within the Municipal Court Clerk's 2005 general fund appropriations.
Emergency: To maintain uninterrupted bank services to the Franklin County Municipal Court.
Title
To authorize Franklin County Municipal Court Clerk to enter into an agreement with National City Bank and to issue a blanket purchase order for the purpose of paying for banking services, to authorize the expenditure of $95,000.00 from the general fund, and to declare an emergency. ($95,000.00)
Body
Whereas, the Franklin County Municipal Court Clerk entered into agreements for bank services; and
Whereas, in order to avoid a lapse in that office's ability to maintain bank services, this is being submitted for approval as an emergency measure; and
Whereas, an emergency exists in the usual daily operation of the Franklin County Municipal Court Clerk's office in that it is immediately necessary to enter into the agreements for bank services thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Franklin County Municipal Court Clerk is authorized to enter into an agreement with National City Bank and to issue a blanket purchase order to National City Bank for the purpose of paying bank fees.
Section 2. That the expenditure of $95,000.00 or so much thereof as may be needed to pay the cost thereof is hereby authorized to be paid from the general fund, fund 010, organization one 2601, OCA 260166, object level one 03, object level three 3348.
Section 3. That for reasons state in the preamble hereto, which is herby made a part of hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.