Explanation
A. Need: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Motorola C & E, for backup maintenance service which is required to ensure continued operation of the Fire and Police 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems.
The City accepted the 800 MHz Radio System April 1, 1992, Wireless PA System August 10, 1999 and the Mobile Data System August 1, 1999. This contract will provide backup field engineering support from Motorola C & E for system failures, factory repair of some circuit board failures, and access to Motorola engineers on an around-the-clock basis. The contract covers depot level maintenance for all the fixed end components of the 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems.
B. Bid Information: Motorola C & E is the only known provider for this type of services.
C. Contract Compliance: Contract Compliance Number # 361115800
2. FISCAL IMPACT:
A. Budgeted Amount: Funds for this expenditure are available in the Department of Public Safety, Division of Support Services 2005 Cable Fund Appropriation.
Title
To authorize and direct the Director of Public Safety to enter into a contract with Motorola C & E for backup maintenance service required for continued operation of the Fire and Police 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems in accordance with the provisions of sole source procurement, to authorize the expenditure of $72,554.28 or so much thereof as needed, from the Division of Support Services' Cable Fund. ($72,554.28).
Body
WHEREAS, the City of Columbus requires a Backup Service Maintenance Agreement with Motorola C & E for the Police and Fire 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems; and,
WHEREAS, Motorola C & E is the only known company that can provide essential backup service 24 hours a day, seven days a week, to the systems; and,
WHEREAS, Division of Support Services has a need for a Backup Service Maintenance Agreement with Motorola C & E for the Police and Fire 800 MHz Radio, Wireless PA, and Mobile Data RF Communication Systems; and,
WHEREAS, Backup Service Maintenance Agreement with Motorola C & E is the responsibility of the Department of Public Safety, Division of Support Services; to ensure the integrity of the communications systems for the Divisions of Police and Fire, thereby preserving the public peace, health, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a Backup Service Maintenance Agreement with Motorola C & E for the Fire and Police 800 MHz Radio, Wireless PA, and Data RF Communication Systems for the period of April 1, 2005 through March 31, 2006.
See attachment ORD0516-2005solesource.doc
Section 2. That this agreement is made in accordance with the provisions of Section 329.07 (c) of the Columbus City Code.
Section 3. That for the purpose stated in Section 1 hereof, the expenditure of $72,554.28, or so much thereof as may be needed, is hereby authorized from:
DIVISION SUBFUND OBJECT LEVEL 2 OBJECT LEVEL 3 OCA CODE 30-02 203 03 3372 322032
AMOUNT
$72,554.28
Section 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.