Explanation
Background: This legislation authorizes the Finance and Management Director to establish a purchase order with ESEC Corporation dba Columbus Peterbilt for the repair of Refuse Collection Division vehicle, brass tag 21840. This 2007 Peterbilt 320 automated side loader was involved in an accident on March 26, 2007, causing extensive damage. The complete cab must be replaced as well as some of the mechanical systems repaired. An estimate was obtained from ESEC Corporation dba Columbus Peterbilt, the sole authorized local service center for Peterbilt trucks.
Fiscal Impact: The Fleet Management Division budgeted nearly $2.3 million in the 2007 operating budget for vehicle repair services. Year to date encumbrances and expenditures total approximately $1.3 million. While there is sufficient appropriation authority to cover the estimated $60,000 cost of the repairs, the Fleet Management Division does not typically budget for such significant repair services for a single piece of equipment. However, due to the fact that the vehicle is new, it makes economic sense to make the repairs. A new automated side loader costs approximately $185,000. The estimated cost of repairs to the vehicle is $48,761, but the Fleet Management Division requests a contingency amount, bringing the total request to $60,000.
ESEC Corporation CC #341285858, expiration 9/21/08.
Emergency action is requested because this is a front-line refuse collection vehicle and there is a significant lead time necessary for ordering truck cab components. It is important that this vehicle be returned to service as quickly as possible.
Title
To authorize the Finance and Management Director to establish a purchase order for the Fleet Management Division with ESEC Corporation dba Columbus Peterbilt for the repair of a Refuse Collection Division automated side loader in accordance with sole source provisions; to authorize the expenditure of $60,000 from the Fleet Management Services Fund; and to declare an emergency. ($60,000)
Body
WHEREAS, Brass Tag 21840, a Peterbilt 320 automated side loader was damaged in an accident and is in need of immediate repair; and
WHEREAS, funds are budgeted and appropriated in the Fleet Maintenance Services Fund; and
WHEREAS, ESEC Corporation dba Columbus Peterbilt is the sole authorized local Peterbilt repair center; and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Finance and Management Department, in that it is immediately necessary to establish a purchase order for the repair of Brass Tag 21840, to return the Peterbilt 320 automated side loader to service as quickly as possible thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and hereby is authorized and directed to issue a purchase order to ESEC Corporation dba Columbus Peterbilt, for the repair of Brass Tag 218409, a Peterbilt 320 automated side loader.
Section 2. That the expenditure of $60,000, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Maintenance Services Fund, 513, Department No. 4505, Object Level One 03, Object Level Three 3373, OCA Code 451347 to pay the cost thereof.
SECTION 3. That this purchase is in accordance with the provisions of the Columbus City Code, Section 329.07(e), "Sole Source Procurement."
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.